You might think it is too good to be true: Before your event, your attendees are already virtually connected and start interacting with one another through an event app. While you are running around to handle logistics at an event, you feel relieved knowing your attendees already answered to others’ questions (for example: wi-fi password) and helped each other on lost items. You see that they actively participate in activities and conversations, share information about local attractions, schedule a carpool, chat about a dinner gathering, and share exciting photos. And all this happens without needing your great efforts!

This is actually a real story from many events that made a good use of the Event Bulletin Board on the Whova event app. It has become organizers’ and attendees’ favorite tool! Organizers could know how attendees were enjoying the event and directly engage them in an organic way.

#1) Lost & Found

Your attendees no longer have to panic when they lose their belongings and find you to ask for help!  With the Bulletin Board, they can make a post on the bulletin board and other attendees can help find the item. While yourself don’t have to make an announcement each time, you can help them faster by providing a good communication channel. 

#2) Questions to Organizers

There is a built-in thread called “ask anything to organizers”. Attendees can post questions about a wi-fi password, shuttle services, presentation slides, etc., so you can help make their event experiences smoother. In many events, even before organizers answered to their questions, other attendees posted the answers, saving organizers time!  It is a good place where attendees and organizers directly interact with each other different from announcements.

#3) Ridesharing

It’s super convenient for attendees who are unfamiliar with the area to schedule a carpool. People who are local also find ridesharing helpful when there’s limited parking space or heavy traffic to the venue. That can be a perfect opportunity to have a small talk and get connected with each other in a car!

#4) Local Attractions

Not many events offer a dinner and it is actually good chance for attendees to explore local restaurants and hangout with fellow attendees. They can share recommendations of places and invite people through the Bulletin Board. Did you forget to provide information of local attractions to your attendees? Don’t worry, you can do it at any time through the Bulletin Board.

#5) Gathering of colleagues, alumni, and subgroups

Many attendees create topics by themselves to get together with former colleagues or alumni. People with the same interests or specialty can be connected through the Bulletin Board and stay in touch even after an event. Let your attendees create opportunities to connect with people and get most of your event!

#6) Job & business opportunities
At any type of event, there’s always attendees who are interested in new career opportunities. Some may look for business partners or candidates to hire. The Bulletin Board is a good place for your vendors, sponsors, exhibitors, and attendees to share information of job openings or collaboration opportunities.

#7) Create topics that fit your event
Both organizers and attendees can create custom topics while there are some built-in topics including “Lost & Found”, “Share your moments”, “Ask organizers anything”, etc. You can create a few more topics related to your event just to warm up the bulletin board and create a sense of belonging. Then, attendees will soon start various new topics and enjoy conversation. Some real examples are “Amsterdam info & things to do”, “ABC Alumni”, “Plugin recommendation”, “Tech Subgroup Meeting”, etc.

Whova is an excellent tool for maximizing a conference experience! It’s easy to learn and use, even for a 50+ man (me). It helps find participants with like interests, arrange to meet, exchange contact info, set up a bulletin board topic- which led to a great discussion group over lunch…

— AI.S, BAM 2017 conference

Request More Info

The Bulletin Board has been a great hit at many events. It increased attendee participation, interaction, and engagement. If community building is one of your event’s goal, it is one of the key features that you and your attendees would love.  Want more details? Request more information now.

 

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