January 3, 2025
As an event organizer, juggling countless tasks is part of the job—but the flood of exhibitor questions leading up to your event can quickly add to the chaos. What if you could streamline those inquiries and empower exhibitors to help each other?
The newly released Whova Exhibitor Chatroom, available on both the Whova event app and the exhibitor portal (even before the app is published), allows exhibitors to connect directly, share tips, and build relationships. By tapping into the collective wisdom of seasoned exhibitors, this feature minimizes repetitive questions and eases your workload, giving you more time to focus on planning a successful event. This Chatroom is only open to exhibitors, and not other attendees.
For example, this dedicated Exhibitor Chatroom allows exhibitors at an event to:
- Get Quick Answers to Common Questions: Exhibitors can ask peers about booth setup, equipment needs, parking instructions, or logistics without waiting for organizer responses.
- Share Best Practices: Seasoned exhibitors can share insights on creating eye-catching booth designs or brainstorming unique swag ideas that stand out.
- Troubleshoot Issues in Real-Time: Facing a last-minute hiccup? Exhibitors can crowdsource solutions for forgotten equipment, printing emergencies, or other unexpected challenges.
- Foster Partnerships: By connecting with fellow exhibitors, they can build camaraderie, share experiences, and discover opportunities for joint promotions and cross-referrals.
- Host Networking Opportunities: Meet and collaborate with exhibitors beyond neighboring booths.
Together, these features create a more connected, resourceful, and stress-free exhibitor experience for everyone involved.
Where Can My Exhibitors Find The Exhibitor Chatroom?
Exhibitor Portal
Before the event app is even published, exhibitors can access the chatroom directly through the Whova Exhibitor Portal. This early-access feature empowers exhibitors to start engaging and building rapport ahead of the event.
Whova Mobile and Web Event App
Once the event begins, exhibitors can continue their conversations on the go using Whova’s mobile and web apps. These platforms make it convenient for exhibitors to stay connected no matter where they are.
- Messages from the exhibitor portal are synchronized with the mobile and web apps, so exhibitors won’t miss a beat.
- Whether at their booth, walking the exhibit hall, or commuting, exhibitors can participate in discussions from any device.
This synchronization ensures exhibitors focus on engaging with others without worrying about losing track of conversations.
Exhibitors introduce themselves easily with a quick prompt.
Prompt Exhibitor Interaction with Suggested Questions
Starting a conversation can be daunting, but Whova’s chatroom makes it easy with tailored prompts and suggested questions. These prompts encourage exhibitors to actively participate and foster dynamic discussions.
Pre-event questions like “What’s your best tip for first-time exhibitors?” or “What’s your go-to strategy for driving booth traffic?” help kickstart early engagement. Topics such as “What freebies are you offering?” or “What’s been your most successful booth interaction today?” keep the chat lively and relevant during the event.
The questions in the exhibitor chatroom rotate to keep the discussions fresh and engaging, ensuring exhibitors always have something new to talk about. This innovation creates a natural flow of interaction that benefits everyone.
Stay In The Loop With Digest Emails
Whova sends digest emails with chat highlights, reminding exhibitors to join the conversation. This ensures no exhibitor misses out on pre-event discussions, even if they’re busy preparing for the event.
Digest email ensures no information is missed.
Help Exhibitors Network and Build Community at Your Event
Whova’s Exhibitor Chatroom is more than just a messaging platform; it’s a valuable tool for event communication and collaboration. The chatroom allows exhibitors to ask each other common logistical questions, build connections, and foster opportunities for partnerships. By reducing the volume of logistical questions you need to manage, it frees up your time to focus on delivering an exceptional event experience.
Discover how Whova’s Exhibitor Chatroom can help answer frequently asked questions, simplify communication across exhibitors, and encourage stronger professional connections!