You've probably heard that event planning ranks among the top five most stressful jobs worldwide.
That's why many event organizers look for handy event planning software and tools to make their life easier. Below we'll share 16 best event management software to help you streamline the event process, become more productive and reduce the stress!
Event management software (also called as event planning software) is a digital tool that streamlines event organization and execution. It saves time and resources by centralizing all event-related tasks and data in one system.
Event management software helps with:
Generally, there are two types of event management platforms: Software designed for handling specific processes like registrations and those that support the entire event lifecycle from beginning to end.
Event planners mainly use event management tools to keep all details and data in a single platform. This data centralization saves time and reduces human error since everyone can see the flow of events.
Access to real-time data and analytics also allows you to track registration numbers, ticket sales, and attendee engagement so you can adjust your marketing strategy accordingly.
Adopting online software eliminates the need for paper-based procedures, resulting in lower expenses for printing and shipping. Moreover, this approach is environmentally friendly.
And, of course, since most industries have undergone rapid digitization, it follows suit that event managers would too.
Cvent is a cloud-based event management system offering a wide array of features, such as event marketing, venue sourcing, attendee engagement tools, and event analytics.
While they do offer a large range of tools to aid in event management, users have noted that the platform is less intuitive and less affordable than other options.
Summary: Cvent is an event management platform that offers a large variety of features and tools designed to assist organizers in running successful events. While a very comprehensive suite, users have noted some drawbacks of using Cvent, such as a sharp learning curve and hard-to-work-with support. Its cost is often considered steep for many organizations.
Whova is an award-winning all-in-one event management platform. It has received the People's Choice Award and the Best Event App Award at the Event Technology Awards (the 'Oscars' of event technology) for multiple years, and it's also the only event management software on G2's Global Top 50 Best Software.
Rather than juggling multiple specialized event software platforms, Whova is built to help you manage your events from beginning to end with one system. Key features of Whova's event planning software include:
Summary: As a cost-effective, easy to use, all-in-one event management platform, Whova is widely used by 50,000+ events with over 10 million attendees in the US/Canada, UK/Europe, Australia, Asia, and more. With the highest ratings on app stores and reviews, Whova offers customers a variety of time-saving tools.
This is a popular ticketing solution for events ranging from small meetups to large concerts. The system is customizable and can also be used to send email confirmations and reminders. It also allows people to register from both their phones and computers.
They charge an extra 3.7% of the ticket price plus $1.79 per ticket. While Eventbrite is well-known, some organizers think the fee is a bit high.
Summary: Popular for smaller or entertainment events, however a bit pricey compared to other registration tools and all-in-one event planning software. For example, Whova charges 3% + $0.99 per paid ticket, which can save you several thousands of dollars.
eShow provides web-based tools and solutions for event management teams, such as registration, event websites, and abstract collection. It integrates with some AMS and CRM, and also offers a basic mobile app.
Summary: eShow is a web-based event management software mainly used by trade shows. Its interface may not be as intuitive as some other better rated platforms.
A well-known Q&A and live polling tool, Slido enables users to crowdsource top questions in order to drive meaningful conversations. A live poll increases attendee engagement and participation, so many event apps and conference management tools also provide live poll features.
If you are hesitant to adopt another app only for QA/live polls, first check whether your event app already offers these features. For example, some event management platforms will display results on a big screen, provide numerous live poll question templates for easy setup, or support question ranking, auto-reminders, embedding Q&A into speakers' slides, etc.
Summary: Slido is a specialized mobile app that can collect attendees' questions or get feedback through live polling. So if you'd like to have one versatile app providing other features as well (personalized agenda, announcement, networking, gamification, document/photo sharing), check out other tools like Whova.
Poll Everywhere is also an audience response software suitable for events. Attendees can use their smartphones to submit live responses to your activities. It supports multiple choice questions, Q&A sessions, word clouds, rankings, competitions, and more. The platform includes a web app, mobile app, and integrates with PowerPoint, Google Slides, and Keynote.
Summary: Similar to slido, this is a specialized software focused on polling.
Airtable is a cloud-based collaboration platform that allows individuals and teams to organize and manage information in a spreadsheet-like database. It combines the ease of use of a spreadsheet with the power of a database to help users organize, track, and manage their work in a flexible and customizable way.
Airtable can be used for a variety of purposes, such as event planning, project management, customer relationship management (CRM), inventory management, and more. It also integrates with various other tools and services, such as Zapier, Slack, and Google Drive, to further enhance its functionality.
Summary: Airtable can be useful for certain tasks in your event planning. Many event planners choose to use both Airtable and event management platform such as Whova for the best efficiency.
This popular resource for team communication has also been used for session interaction within events. Slack allows you to create different channels for various topics within one workspace; so you can have private channels for your team to communicate, or public ones for attendees to use as discussion topics throughout the event.
In addition to group conversation, users can also message each other one-on-one, make video and voice calls, and share files through the app.
Summary: A great way to get in touch in the moment, though it will be hard to keep any back-end planning organized. While the easy communication is a great benefit, it can also be annoying for attendees to switch between platforms. You may want to consider a platform like Whova that can integrate communication features with the rest of the event.
ProjectManager.com is a cloud-based project management software, scalable to teams and businesses, that provides an approach to organizing, collaborating, and accelerating project delivery. For those in search of a solution that focuses on team efficiency and project organization, ProjectManager is definitely an option worth considering.
While ProjectManager is not designed specifically for events, it offers a centralized interface of tools for event organizers to manage schedules, tasks, and collaboration, to make event project management more efficient.
Summary: It's a great option for project management needs, but keep in mind that it lacks a comprehensive set of features in comparison to other event management software. If you're looking for a solution that provides specific event tools for things like registration, event engagement, or speaker management, check out the other options on this list.
Basecamp is another powerful project management software useful for event planning teams. It combines message boards, calendars, to-do lists, documents & file storage, and more into one single streamlined and organized place. Every event staff will know what to do.
Summary: This is another useful project management tool for your event planning team to get things organized and well coordinated. It, however, lacks the interface for participants (such as attendees, speakers, sponsors and exhibitors) to access information. Most organizers use it together with other platforms such as Whova to manage their logistics tasks as well as deliver a full experience for their participants.
Trello (by Atlassian) uses a “card-design” to help you manage your event tasks. Users love how easy it is to start using this software when compared to other more heavyweight alternatives. Trello's design and user-friendly interface makes this software not only extremely effective, but also visually pleasing.
Summary: Trello is a lightweight project management software with an easy to use interface. Its unique card design helps you define different stages of tasks and keep track of event logistics. Similar to ProjectManager and Basecamp, it does not provide interfaces for your participants to access information, such as the event app and web pages. It also lacks other event specific tools such as check-in and name badge generation. However, it is overall a useful tool to keep your tasks organized and synced.
Asana’s flagship service is a web and mobile “work management” platform that creates a main project board where you can track tasks and deadlines and collaborate with team members and stakeholders.
This software company offers pre-made templates for common event types, like workshops and virtual events, to ensure consistent and cohesive planning. Asana also integrates with popular apps like Outlook, Slack, and Gmail, so you can turn messages and emails into actionable tasks.
Summary: As PCMags 2023 Business Choice Award winner for project management, Asana’s real-time tracking and delegation features make it an excellent choice for event planners who need a tool that seamlessly integrates with their existing management applications.
TripleSeat is an event management software designed for the hospitality industry. It offers accurate and detailed event mapping, access to in-depth reports and analytics, customizable branding, and credit card payment processing.
Summary: If you need to keep the chef, manager, and staff up-to-date, this app is for you. But, if you're not in the hospitality industry, you may find more value with another platform.
Chances are you're already familiar with Zoom and how to use it, making their virtual event/webinar system, Zoom Events, an intriguing option. The platform is meant to help organizers run events online, such as hosting sessions via streaming, helping share events and manage ticketing, and more.
However Zoom Event has mostly been focused on smaller courses and webinar series. It also lacks some of the more advanced features other platforms might have, like digital booths for sponsors and exhibitors, so if you're planning a bigger conference or event, this may not be the right fit.
Summary: Zoom Events combines a few different steps of the event planning process, and is worth considering if you’re planning a small-scale event that won’t need all the features that all-in-one event planning software can provide. However, you may still want to consider these platforms if they allow you to opt in and out of which features you’ll need.
RingCentral Events (formerly Hopin) is a virtual event platform for organizers to create, host and manage virtual events. Its virtual venue connects distributed attendees with live video, helping them learn and interact remotely. It also offers a registration and ticketing component.
Similar to Zoom Events, RingCentral Events was built for virtual events and webinars. Based on the reviews on G2 and Capterra, some customers have reported that the ease of use and customer service are not as good as other platforms.
Summary: It is a nice option for virtual events. However with most professional conferences moving to in-person, this platform lacks sophisticated event specific tools such as web page generation, check-in, badge, and certificates generation.
BrightTALK is a technology platform businesses use to host webinars and virtual events, and episodic series. The robust platform is geared towards lead generation and works best if you want to generate revenue from recorded virtual sessions.
Summary: This is a great tool to maximize revenue, but it's not as comprehensive as Whova. It's best suited to corporations or educational institutions that provide knowledge workshops or seminars - similar to the MasterClass Online Classes platform.
Curious how event planning software like Whova works? The video below shows how Whova helps busy event organizers save time and money and enhances the overall attendee experience.
Now that we've given you this breakdown of popular event planning software, you can confidently decide which options to further explore. Keep in mind that the "best" event software isn't the same for everyone. This process of selecting your event software platform is about finding the solutions that work best for your event, so you can be a rockstar event organizer.
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