8 Time-Saving Event Management Software to Make You a Rockstar

Event planning can be incredibly rewarding, but it also comes with its fair share of exhaustion and stress. As an event organizer, you might find yourself working long, sleepless hours to ensure a successful event. We understand the challenges you face and sympathize with the hard work you put in.

Having the right event management software can be your invaluable sidekick, saving you time and helping you streamline the planning process. With the right tools, you can stay productive and create exceptional experiences for your attendees. Now, we’ll explore the top 8 event planning software options, each catering to different stages of the planning process. 

Key Factors of Event Management Software

When evaluating the best event management software, we considered the following important metrics:

• Reputation: Does the software have glowing reviews on reputable sources such as G2, the Apple app-store, and Google play store? 
• Robustness: Does the software run reliably? Or is it prone to crashing, downtime, and bugs? Be mindful of these, as even the smallest bit of downtime can take valuable time away from you as an organizer.
• Security: Is the software SOC 2® Type II compliant? Being able to securely manage your attendee data is critical.
• Core features: Does the software support registration, check-in, name badge, attendance tracking, speaker management, exhibitor/sponsor management, website / webpage generation?

Event Management Software: Reviews & Comparison

Here’s a look at the top 8 event management software out there based on the key factors.

1. Whova (All-in-One Event Management Software)

G2 Rating	Ease of Use	Support Quality	SOC2 Type 2	Name Badge	Check in	Registration	Webpage Generation
4.8/5	9.3/10	9.3/10	Yes	Yes	Yes	Yes	Yes

An award-winning all-in-one event management platform, Whova has received the People’s Choice Award and the Best Event App Award at the Event Technology Awards (the ‘Oscars’ of event technology) for multiple years. Additionally, it’s also the only event management software on G2’s Global Top 50 Best Software.

Instead of making you try to handle multiple event management softwares with different specifications, Whova is built to help manage your events from beginning to end with one all-inclusive system. Key features of Whova’s event planning software include:

• Event app for attendee engagement and networking
• Check-in, name badge creation, certificates, surveys
• Sponsor and exhibitor showcase and lead retrieval
• Event web pages for agenda, speakers
• Event registration
• Easily accessible training and customer service

Summary: As an all-in-one event management platform, Whova is widely used by 50,000+ in-person and virtual/hybrid events in the US/Canada, UK/Europe, Australia, Asia, and more. With the highest ratings in app stores and software review sites among all event apps, Whova offers customers a variety of time-saving tools.

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2. Cvent

G2 Rating	Ease of Use	Support Quality	SOC2 Type 2	Name Badge	Check in	Registration	Webpage Generation
4.3/5	7.7/10	8.7/10	Yes	Yes	Yes	Yes	Yes

Cvent is a cloud-based event management system designed to offer comprehensive solutions for planning, promoting, and executing events of various scales. This platform encompasses a wide array of features, such as event marketing, attendee engagement tools, event analytics, and integrated payment processing to create an easier management experience.

However, while they do offer a large range of tools to aid in event management, users have noted that Cvent is not the easiest to get the hang of, and their support isn’t the easiest to work with either.

Summary: Cvent is an event management platform that offers a large variety of features and tools designed to assist organizers in running successful events. While a very comprehensive suite, users have noted some drawbacks of using Cvent, such as a sharp learning curve and hard-to-work-with support. 

3. Eventbrite

G2 Rating	Ease of Use	Support Quality	SOC2 Type 2	Name Badge	Check in	Registration	Webpage Generation
4.4/5	9/10	8.5/10	Yes	No	Yes	Yes	Yes

Eventbrite is a popular ticketing solution for events ranging all the way from small meetups to large concerts. The system is customizable and can be used to send email confirmations and reminders. It also allows people to register from both their phones and computers.

They charge an extra 3.7% of your ticket price plus an additional $1.79 per ticket. While Eventbrite is a popular solution for ticketing, some organizers do think the fee is a bit high.

Summary: While Eventbrite is popular for smaller events or those specified towards entertainment, it is a bit pricey compared to other event registration tools. For example, Whova only charges 2.5% + $0.99 per paid ticket, which can save you several thousands of dollars.

4. Airtable

G2 Rating	Ease of Use	Support Quality	SOC2 Type 2	Name Badge	Check in	Registration	Webpage Generation
4.6/5	8.9/10	8.7/10	Yes	No	No	Yes	Yes

Airtable is a cloud-based collaboration platform that allows individuals and teams to organize and manage information. It combines the ease of use of a spreadsheet with the power of a database to help users organize, track, and manage their work in a flexible and customizable way.

Airtable has many applicable uses, such as event planning, project management, customer relationship management (CRM), inventory management, and more. In order to further enhance its functionality, it also integrates with various other tools and services, such as Zapier, Slack, and Google Drive.

Summary: Airtable can be useful for certain tasks in your event planning. Many event planners choose to use both Airtable and event management platforms such as Whova for the best efficiency.

5. ConfTool

G2 Rating	Ease of Use	Support Quality	SOC2 Type 2	Name Badge	Check in	Registration	Webpage Generation
N/A	N/A	N/A	N/A	Yes	Yes	Yes	No

ConfTool helps manage the submission and review process of academic abstracts and papers. Featuring advanced import and export options, ConfTool facilitates communication between authors and participants and uses customizable submission and review forms for contributions.

Organizers have the option to choose between two plans, depending on their requirements: one for smaller events of up to 150 participants with basic features, and one for larger events with a wider range of features. In addition to managing abstracts, organizers can also use the Pro package’s conference management software for scheduling, registration, administration, and invoicing, among other features.

Summary: If you’re holding a research heavy academic conference and want a reliable tool for abstract management, ConfTool is worth looking into. However, it isn’t currently accessible on mobile, and is designed to support only limited aspects of the event, rather than function as a comprehensive event management software.

6. Slack

G2 Rating	Ease of Use	Support Quality	SOC2 Type 2	Name Badge	Check in	Registration	Webpage Generation
4.5/5	9.1/10	8.8/10	Yes	No	No	No	No

Slack is a popular software mainly used for team communication However, it has also been used for session interaction within events. Slack allows you to create different channels for various topics within one workspace; so you can have private channels for your team to communicate, or public ones for attendees to use as discussion topics throughout the event, making it great for communication.

In addition to group conversation, users can also message each other one-on-one, make video and voice calls, and share files through the app.

Summary: A great way to get in touch in the moment, though it will be hard to keep any back-end planning organized. While the easy communication is a great benefit, it can also be annoying for attendees to switch between platforms. You may want to consider a platform like Whova that can integrate communication features with the rest of the event, allowing for a more streamlined experience.

7. ProjectManager

G2 Rating	Ease of Use	Support Quality	SOC2 Type 2	Name Badge	Check in	Registration	Webpage Generation
4.4/5	8.7/10	8.8/10	Yes	No	No	No	No

ProjectManager.com is a cloud-based project management software that’s scalable to teams and businesses. It provides an approach to organizing, collaborating, and accelerating project delivery. For those in search of a solution that focuses on team efficiency and project organization, ProjectManager is definitely an option worth considering.

While ProjectManager is not designed specifically for events, it offers a centralized interface of tools that allow event organizers to manage schedules, tasks, and collaboration.

Summary: A great option for project management needs, but keep in mind that it lacks a comprehensive set of features in comparison to other event management software. If you’re looking for a solution that provides specific event tools for things like registration, event engagement, or speaker management, check out the other options on this list.

8. Zoom Events

G2 Rating	Ease of Use	Support Quality	SOC2 Type 2	Name Badge	Check in	Registration	Webpage Generation
4.4/5	9.1/10	8.5/10	Yes	No	No	Yes	No

Chances are you’re already familiar with Zoom and how to use it, making their upcoming event tool, Zoom Events, an intriguing option. The platform is meant to help organizers handle several aspects of event management, such as hosting sessions via streaming, helping share events and manage ticketing, and more.

However, Zoom Event’s has mostly been directed towards smaller courses and webinars, while also lacking some of the more advanced features other platforms might have, like digital booths for sponsors and exhibitors. Because of this, if you’re planning a bigger conference or event, this may not be the right fit.

Summary: Zoom Events combines a few different steps of the event planning process and is worth considering if you’re planning a small-scale event that won’t need all the features that all-in-one event planning software can provide. However, you may still want to consider these platforms if they allow you to opt in and out of which features you’ll need.

How It Works – Whova Event Planning Software

Curious how an event planning software like Whova works? The video below shows how Whova helps busy event organizers save time and money and enhances the overall attendee experience.

Free Live Demo – Whova Event Management Software

Now that we’ve given you a breakdown of popular event planning softwares, you can confidently decide which options to further explore. Keep in mind that the “best” event software isn’t the same for everyone. This process of selecting the best event software platform for you is about finding the solutions that work best for your event, so you can be a rockstar event organizer.

Click here to see Whova’s free live demo , or here to get a breakdown of which features work best for in-person, virtual, and hybrid events.