Administrative Assistant


**Watch the 2-min video to learn about Whova's culture**

Whova is hiring a full-time Administrative Assistant (accounting assistant) who will help with billing/invoicing, reconciliation, bookkeeping, and other business operations. A Bachelor’s degree is required.

Whova revolutionizes event engagement and attendee networking by providing the Whova mobile app and event management software for conferences and trade shows globally every day. Whova is a fast-growing software company with brand-name customers, including US-Bank, Stanford, L’Oreal, Hilton, LEGO, Vertafore, NASA, IKEA, TEDx, etc.

We are proud to receive the San Diego Business Journal’s 2016, 2017, 2018, 2019 and 2021 Best Places to Work in San Diego award, four years in a row. We also won the Fastest-Growing Private Companies award in 2018, 2019 and 2020.

How You Will Make an Impact

  • Process the day-to-day accounting operation including invoicing, billing, bookkeeping, month-end closing, reconciliation, etc.
  • Handle inquiries from the sales team and customers regarding invoices, contracts, payments, and anything related to finance
  • Perform expense tracking and sales commission calculation
  • Occasionally help on HR / office management including but not limited to company-wide event planning, office inventory management, and purchasing.
  • Perform additional duties and assignments that help ensure a smooth and efficient business process
Necessary Skills and Experience
  • Organized, detail-oriented, self-disciplined, and self-learning
  • Collaborative, initiative, and proactive
  • Displays sensitivity to confidential matters.
  • Ability to multitask in a fast-paced office environment with well-honed time-management skills
  • Business acumen and the ability to professionally interact with people inside and outside the company
  • Strong work ethic with high desire to accomplish assigned objectives successfully
  • Willing to learn and constantly looking for ways to improve yourself
Required Education
  • Bachelor’s Degree
  • 1-2 years of working experience in administrative or accounting jobs (preferred)
What You Will Gain
  • Base salary, medical benefits, and paid sick and vacation leave.
  • 401(K) eligible 6 months after employment
  • Various experiences in team building, communication, bookkeeping and finance,  office management and HR
  • Fast-growing career potential
  • Fun, upbeat, and collaborative office environment
How to Apply: Please submit your resume and describing qualifications in detail (

How to Apply?

Send your resume to, we'll be in touch with you soon.

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