HR / Administrative Assistant

**Watch the 3-min video to learn about Whova's culture**

Whova is hiring a full-time HR / Administrative Assistant who will run the daily functions of human resources, business operations, and office management.  It requires proven experience in implementing company policies, ensuring compliance with regulations, and managing an employee onboarding process and benefit plans.

Whova revolutionizes event engagement and attendee networking by providing the Whova mobile app and event management software for conferences and trade shows globally every day.

Whova is a fast-growing company with brand-name customers, including US-Bank, Stanford, L’Oreal, Hilton, LEGO, Vetafore, NASA, IKEA, TEDx, etc. We are proud to recieve the San Diego Business Journal’s Best Places to Work in San Diego award, 5 years in a row. We also won the Fastest Growing Private Companies award for 3 years. More recently, we won Event Technology Awards’ Best Product Team Award, and Global Top Rated Product in 2022. Currently, we are named as G2’S Global Top 50 Best Software for 2022. 

How You Will Make an Impact

  • Assist with day-to-day HR tasks, including but not limited to, new hire onboarding, training, etc
  • Handle employee benefits and time-off requests
  • Develop and improve HR policies throughout the organization and ensure the right execution
  • Stay up-to-date and comply with changes in labor legislation and HR-related law
  • Conduct purchase orders, inventory management, vendor relations, and day-to-day office management tasks
  • Organize company-wide events and activities
  • Assist with the day-to-day business such as invoicing, bookkeeping, billing, reconciliation, etc
  • Perform additional administrative duties and finance operations to ensure a smooth business process

Necessary Skills and Experience

  • 1+ years of related experience in a mid-size company is preferred
  • Organized, detail-oriented, self-disciplined, and self-learning
  • Initiative and proactive; willing to work hard and take feedback
  • Business acumen and the ability to professionally interact with people inside and outside the company
  • Strong work ethic with a high desire to accomplish assigned objectives successfully
  • Ability to multitask in a fast-paced office environment with well-honed time-management skills
  • Required Education: Bachelor’s Degree

What You Will Gain

  • Salary: $38K – $65K per year, based on your experiences in HR management (compliance, company policy improvement, corp communication, recruiting, etc)
  • Health benefits package (medical, dental, vision)
  • 401k after 6 months
  • 18 days/year paid time off/sick leave in addition to paid holidays
  • Fast-growing career potential
  • Great work-life balance
  • In-office gym
  • Fun, upbeat, and collaborative office environment
  • Two company-provided lunches each week
  • Working from home every Friday

How to Apply: Please submit your resume and cover letter, describing your qualifications in detail (

How to Apply?

Send your resume to, we'll be in touch with you soon.

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