Executive Summary
Emergent Method is a leading, nationally recognized management consulting firm specializing in strategic planning and implementing initiatives that drive significant impact. Their expertise extends to strategic event and conference management, where they handle every aspect, from providing comprehensive services that encompass every detail—from meticulous planning and logistical coordination to seamless on-site execution. Their approach ensures exceptional experiences and meaningful outcomes for clients and event participants alike.
About Emergent Method Conferences
Emergent Method is a premier management consulting firm renowned for delivering exceptional events, ranging from intimate gatherings to large-scale conferences. By leveraging cutting-edge tools like Whova, they streamline planning, optimize attendee engagement, and ensure maximum impact.
Whova’s robust suite of features empowers Emergent Method to craft detailed timelines, establish clear milestones, and efficiently manage logistics. Interactive tools such as live polls, community boards, session chats, and personalized notifications foster vibrant, dynamic event experiences, keeping attendees engaged and connected throughout.
Additionally, Emergent Method utilizes Whova’s built-in guidance to shape event timelines and milestones while generating insightful pre- and post-event reports to evaluate success and refine future strategies. Clients and participants consistently commend Emergent Method’s expertise and Whova’s innovative capabilities, which together deliver memorable, engaging, and highly effective events.
Stats from a recent conference
Attendee Profile Views
%
Attendees Downloaded Whova
Private Messages
Personal Agendas Created
Challenges
Reporting & Communication
Manually compiling data and generating customized reports was time-consuming and prone to errors. Effective communication and timely updates are essential for maintaining client satisfaction.
Tracking Attendee Participation and Professional Credit
Tracking attendee participation and verifying professional credit was a tedious and error-prone process. Manual verification of check-ins and session attendance was time-consuming and could lead to inaccuracies.
Managing Speakers & Speaker Information
Coordinating with a large number of speakers and gathering accurate information can be challenging for event organizers, especially for larger events. Manually reaching out to individual speakers, tracking deadlines, and updating speaker profiles was time-consuming and inefficient.
Solutions
Tracking attendee check-in and analytics
Many of Emergent Method’s clients offer their attendees Continuing Education Units (CEUs), which serve as a permanent record of an individual’s educational accomplishments. Emergent Method consultants used Whova’s QR code check-in to track attendance. They then leveraged Whova’s Attendee Analytics to track attendee participation and award CEUs to attendees based on sessions they attended. By exporting information related to check-in and sessions attended, consultants can easily send reports to their clients.
Utilizing Speaker Center to coordinate with event speakers
With sometimes hundreds of speakers to attend to, Emergent Method consultants seek relief through Whova’s Speaker Center. This feature condenses the speaker management process, allowing event consultants to import speakers, send reminder emails to collect speaker information, and update information in real-time—all in one place.
Attendee QR Code and Speaker List on the Whova Mobile App
Utilizing event analytics and exporting features to provide insights
Emergent Method consultants can easily pull information on the event’s progress and create a report through Whova’s export features. This helps keep clients up to date on the progress and success of their event. Emergent Method uses Whova’s Report and exporting features to provide insights to clients.
With Whova, we’re always in the know when it comes to event progress. The platform allows us to effortlessly track and update critical details such as registrants, speakers, and sponsors in real time. This seamless access to up-to-date information empowers us to make more strategic and informed decisions throughout the planning process.
Following Whova’s easy step-by-step feature setups
Whova’s event management system is designed with user-friendliness in mind, providing clear, step-by-step guidance for setting up even the most complex features. For robust tools like registration tickets and Call for Speakers, Whova simplifies the process, making it easy to create detailed and professional events with confidence.
Emergent Method consultants’ harness Whova’s intuitive setup process to create event tickets seamlessly. The platform walks users through every step, from ticket creation and custom question forms to confirmation emails, discount codes, and beyond. With each guided step, consultants and organizers can rest assured they’re covering all essential details, ensuring a smooth and successful setup.
Step-by-step guide for ticket creation
Conclusion
Emergent Method seamlessly incorporates Whova into its event planning process, delivering a comprehensive, end-to-end solution for clients. From initial configuration to on-site execution, Emergent Method collaborates closely with clients to ensure every aspect of their event runs smoothly.
Turner noted, “Whova’s user-friendly interface makes it simple to train client staff on attendee check-ins for both the event and individual sessions using the check-in staff admin settings. As a one-stop platform, we handle the full configuration of Whova and its features, guaranteeing a seamless and efficient experience for our clients and their guests.”
This hands-on approach ensures not only flawless execution but also a positive and engaging experience for everyone involved.
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