16 Must-Have Event Planning Apps to Simplify Your Processes

Having an event planning process to follow and execute is essential to achieve event success. Event planners, like you, can be overwhelmed with many jobs like organizing tasks, handling payment processing and dealing with attendee management. Furthermore, you are responsible for utilizing event management tools from multiple sources to record and expand your event’s capabilities.

Event planning apps can be the solution for your successful events. They streamline the process from end to end, eliminating potential oversights that could derail your event from running as smooth as possible. You can take your event to the next level. Impress your sponsors and guests with the help of these highly-rated event planning apps that simplify tasks and ensure your event is enjoyed by everyone who attends. 

Top Features to Look for in Event Planning Apps

At their most elemental level, an event management app should simplify event organizers’ jobs. Any worthwhile event planning should offer the following:

• Centralized platform: A single application to oversee every aspect of your event.
• Real-time updates: Stay informed and update event information on the fly.
• Analytics and reporting: Use accurate feedback to optimize event outcomes.
• Marketing and ticketing: Streamline event ticketing solutions, including promotion and sales.
• Customer support: Resolve issues quickly and avoid event disruptions.

Best 16 Event Planning Apps in 2025

Whether you’re planning a small gathering or a large-scale event, these top event management apps will help you create events with key features that handle tasks such as file sharing, event registration, social media marketing tools, event websites and much more. It will be like having your own personalized professional event planner.

Here are the best event planning apps to consider for your future events.

Best App For All-in-one Event Management

1. Whova

• Overall rating: 4.8 / 5 (4,621 Reviews)
• Cost: Price on request
• Best for: In-person, virtual, and hybrid events
• Platform availability: iOS, Android, Web

Whova offers an exceptional end-to-end event management software and is recognized by G2 as one of the top 50 companies worldwide, Check-in and attendance management, online waiver liability forms, live polling and analytics, and marketing are all included. That may be why it’s used by leading institutions such as Ford, HBO, Deloitte, and the Rockefeller Foundation. 

2. EventCube

• Overall rating: 4.6 / 5 (51 reviews)
• Cost: Free to $99+ per month 
• Best for: White label in-person, virtual, and hybrid events
• Platform availability: Web

Whether it’s ticketing, promotion, memberships, or virtual event products, EventCube offers affordable end-to-end solutions without sacrificing value. The platform has powered over 100,000 global events for brands like TedX, TikTok, and Reb Bull. A standout function is its capability as a membership platform, providing the ability for recurring and subscription payments. 

3. EventsAir

• Overall rating: 4.3 / 5 (44 reviews)
• Cost: Price on request
• Best for: In-person, virtual, and hybrid association, PCO, and agency events.
• Platform availability: iOS, Android, Web

EventsAir’s all-in-one system allows you to easily create task lists, manage budgets, and control inventory, giving you the time and freedom to focus on crafting unforgettable experiences. Features like task assignments, Gantt charts, and various project management tools keep you on track of progress and ensure a smooth event execution. 

4. Cvent

• Overall Rating: 4.3 / 5 (3237 reviews)
• Cost: Price on request
• Best for: In-person, hybrid, and virtual events
• Platform availability: iOS, Android, Web

Cvent’s Exhibitor management allows effortless communication between planners and exhibitors. Streamline booth staff registration, task management, lead capture, and more. Plan, promote, engage, and follow up seamlessly with Cvent. You’ll have the power to automate tasks and simplify the entire planning process so you can focus on what matters most—your attendees. 

5. Stova

• Overall Rating: 4.2/5 (281 Reviews)
• Cost: Cost on request
• Best for: In-person, virtual, and hybrid events
• Platform availability: iOS, Android, Web

Stova’s software handles everything from email marketing and registration to surveys. Engage attendees with its mobile app, where they can access personal agendas, speaker bios, and even purchase merchandise. Amplify your event’s reach through email campaigns and strengthen your online presence with a customized event website with Stova as your event management partner.

Best App For Third Party Integration

6. Blackthorn Events

• Overall rating: 4.5 / 5 (129 reviews)
• Cost: Starts at $1,250 per month
• Best for: Companies that already use Salesforce
• Platform availability: iOS, Android, Web

Blackthorn Events is a high-quality event management app tailored for Salesforce users. G2 reviewers nominated it as the top app users are most likely to recommend this year due to its comprehensive event management features for both virtual and in-person events. Notable highlights include mass email support, event registration through calendar view, and ticket management.

Best App For Video Events

7. BigMarker

• Overall rating: 4.7 / 5 (826 reviews)
• Cost: Price on request
• Best for: Online events 
• Platform availability: iOS, Android, Web

Besides the standard software capabilities, BigMarker offers a unique broadcast studio feature to create live and pre-recorded video events that can be multi-streamed to different platforms. The best part? No advanced video production skills are needed. And everything is accessible through a web browser, making it ideal for marketers, event planners, and educators.

Best App For Attendee Engagement

8. Konfhub

• Overall rating: 4.8 / 5 (304 reviews)
• Cost: Free to $49 per paid event
• Best for: Community meetups, conference and online events
• Platform availability: iOS, Android, Web

Konfhub’s primary tenant is to “make your events engaging and effective.” The platform offers customizable referral contests to boost ticket sales and encourage participation, along with email, SMS, and WhatsApp campaign creatures to keep attendees informed. Like the other event planning apps on this list, it also covers online registration, ticket creation, check-in, sponsorship management, and live-streaming.

9. Canapii

• Overall rating: 4.5 / 5 (212 reviews)
• Cost: Starts at $2,950
• Best for: In-person, virtual, and hybrid events
• Platform availability: iOS, Android, Web

Canapiis platform offers interactive features like gamification, videos, and quizzes to enhance attendee experience. What’s more, its user-friendly interface allows for easy customization with personalized branding and images. And when it comes to virtual events, it’s not just about attendees – sponsors can showcase their products through welcome videos and chat bars. 

Best App For Attendee Management

10. Eventleaf

• Overall rating: 4.7 / 5 ( 271 reviews)
• Cost: Free to $2+ per attendee
• Best for: Corporate meetings, conferences, and trade shows
• Platform availability: iOS, Android, Web

Simplify event planning and coordination by sending invitations, tracking guest speaker abstracts, checking-in attendees, and capturing leads from the comfort of your desktop, tablet, or mobile phone. Plus, you can create a personalized event site via Eventleaf’s online event management portal to give your event attendees all the necessary information they need for maximum enjoyment.

11. HeySummit

• Overall rating: 4.5 / 5 (56 reviews)
• Cost: $39 – $279 per month
• Best for: Workshops, virtual, in-person and hybrid events.
• Platform availability: Web

HeySummit’s Speaker Dashboard enables the easy management of speaker bios, talk information, and more. You can also launch an affiliate program for seamless event promotion. Track registration stats and audience insights in real-time to keep your speakers engaged and informed, and even share downloadable resources with attendees.

Best App For B2B Events

12. Zuddle

• Overall rating: 5 / 5 (188 reviews)
• Cost: Price on request
• Best for: In-person, virtual, and hybrid B2B events of any scale
• Platform availability: iOS, Android, Web

Visually map out the flow of your event with Zuddle’s user-friendly flow builder so your team has a clear idea of logistics and timelines. Zuddle’s modular approach means you can cherry-pick the exact software features you need to plan and manage your event. Its team also offers real-time support (no chatbots) on the day of your event to ensure everything runs smoothly.

13. Goldcast

• Overall rating: 4.8 / 5 (171 reviews)
• Cost: Price upon request
• Best for: In-person, virtual and hybrid B2B events
• Platform availability: Web

Goldcast is a cutting-edge B2B platform created to improve event management with a strong focus on marketing. Its flawless integrations with HubSpot hold unique appeal for marketers to transform online events into lucrative engagement opportunities. Create bite-sized video snippets for social media, automated blog posts, and follow-up emails with its comprehensive on-demand events hub.

Best App For Event Marketing

14. Odoo Events

• Overall rating: 4.1 / 5 (979 reviews)
• Cost: Price on request
• Best for: In-person and online events
• Platform availability: Web

Efficiently manage, market, and monetize your events with Odoo. Its intuitive dashboard and effective tools for managing sponsors, booths, talks, and virtual events make planning a breeze. This user-friendly platform covers everything from organizing and selling tickets to increasing online visibility through SEO and Google Analytics integration.

15. Eventogy

• Overall rating: 4.9 / 5 (36 reviews)
• Cost: Price on request
• Best for: In-person, virtual and hybrid corporate events
• Platform availability: iOS, Android, Web

Marketed as an “events management software that is simple, beautiful, and secure,” Eventogy syncs with your web marketing stack to deliver and manage powerful events at scale. Launch corporate branded websites in seconds, send out email campaigns, and manage meetings between parties at your event with its Meetings Manager tool.

Best App For Ticket Registration

16. Brushfire

• Overall rating: 4.7 / 5 (230 reviews)
• Cost: Starts at  $1,50 + 1% per attendee
• Best for: In-person and virtual events
• Platform availability: iOS, Android, Web

Brushfire is the recipient of G2’s mid-market award for comprehensive ticketing, registration, and in-person and virtual event support. Their unique payment structure sets them apart from other event planning apps, giving you the option to pass on costs to attendees, customize fees, or absorb them entirely.

Try One of the Best Event Management Apps in the World – Whova

As an event planner, you work with tight deadlines to hit specific ROI goals. Comprehensive event planning apps in this list offer a full stack of solutions that allow you to manage logistics, marketing and generate ROI reports for your stakeholders. 

If you need an event management platform with all the bells and whistles, then why not try Whova’s demo? We’re trusted by event planners worldwide to deliver experiences that make attendees return year after year. Contact us to take your events to the next level.