November 04, 2024
The event planning industry has witnessed a significant transformation with the rise of artificial intelligence (AI). This powerful technology is changing many aspects of event management, from marketing campaigns to attendee networking, offering time-saving solutions that enhance efficiency and creativity.
Whova has been at the forefront of the AI trend, consistently leading by example in leveraging artificial intelligence to streamline event planning. Among our innovative tools is the AI Writing Companion, which aids organizers in crafting email campaigns and refining event descriptions. Whova’s AI Question Generator has been a game-changer for trivia gamification, helping to create custom, event-specific questions with ease. These features have repeatedly demonstrated the potential of AI as a powerful ally for event organizers.
Now, we are thrilled to introduce our new feature: AI-Generated Event Summary/Highlights. Say goodbye to hours spent crafting event recaps to showcase success to stakeholders and wider audiences. Whova’s new AI technology automatically provides organizers with a detailed, written overview of their event’s achievements, making it easy to report to stakeholders, such as committees, or share with members in newsletters.
With Whova’s AI-Generated Event Summary/Highlights, you can:
- Save time creating professional reports for supervisors, committees and stakeholders.
- Craft engaging newsletters for members to showcase your event’s success.
- Easily share event highlights on social media and increase visibility.
- Quickly generate content for post-event blogs and promotional materials.
- Provide attendees with personalized recaps of key sessions and activities.
- Enhance sponsor and exhibitor satisfaction with detailed post-event highlights.
As AI continues to transform the event industry, Whova remains dedicated to leading the way. Our AI-Generated Event Summary/Highlights are just one example of how we harness AI to make event planning smarter, more efficient, and more impactful. At Whova, we’re constantly innovating to provide organizers with cutting-edge tools that save time, enhance participants’ experience, and deliver measurable results.
Comprehensive Event Summaries For Professional Reports
Event organizers are often required to provide detailed reports to management, stakeholders, and sponsors. These reports traditionally involve manually compiling key stats like attendee numbers, session popularity, sponsor engagement, and more.
Gone are the days of spending hours collecting these stats and writing reports when you’re already worn out from a long event. Whova’s AI-Generated Event Summary/Highlights automatically gathers all the key metrics and insights from the event, eliminating the need for manual data collection. It then generates a well-structured, detailed written report, freeing up more time for you to focus on what’s next.
AI-Generated Event Summary/Highlights writes you a polished, ready-to-share event summary.
How to Enable the AI Event Summary
Unlock the power of AI-Generated Event Summaries and Highlights with a simple setup! While it’s NOT enabled by default, activating it is quick and easy, allowing you to capture and share impactful event success effortlessly.
To enable AI-Generated Event Summaries, go to the Basics section of your Whova dashboard and scroll to the Post-event Analytics and Highlights section at the bottom of the page. There, you can activate the feature by accepting the terms and conditions. Whova prioritizes responsible AI use and follows a full transparency policy, always requesting customer permission whenever AI technology is applied.
Receive your polished event summary with just one click.
Make sure you enable this setting before your event’s start date to ensure you receive your summary. Once activated, the platform will automatically summarize key aspects of your event 2 days after it ends, providing an insightful and professional report ready for you to share with stakeholders, sponsors, and attendees. No need for manual compilation or sifting through data; Whova’s AI does it all for you.
After your event has concluded, you can find the AI-Generated Event Summary in the “Tools” section under “Reports”.
Your Event’s Bragging Points, Covered
Whova’s AI-Generated Event Summary goes beyond a simple list of facts; it weaves a compelling narrative that highlights the success of your event. Each section is clearly organized, making it easy for you to select interesting key insights to include in your blog, newsletter, or press release.
- Event Overview: Present a high-level description of your event, including attendee numbers, to generate excitement and emphasize the event’s success.
- Speakers: Showcase your star speakers and most popular sessions, highlighting how many attendees engaged with them.
- Sessions: See how successful your event was with important summary highlights like the most attended sessions, and use details like the number of sessions, tracks, and session titles to guide future events.
- Exhibitors: Feature top exhibitors and their generated leads, showcasing the success of different exhibitor tiers and categories.
- Sponsors: Emphasize sponsor contributions by highlighting sponsor impressions, total sponsor count, and different sponsor tiers.
- Artifact/Poster Center: Spotlight the most visited or highly-rated artifacts and posters, making it easy to share the success of these sessions.
- Attendee Satisfaction: Share “thank you” messages from attendees, post-event survey results, and data on attendee satisfaction with Whova.
- Networking Opportunities: Highlight attendee interactions, popular meetups, organizations represented, and the most engaging community polls.
- High Engagement Levels: Showcase attendee engagement through polls, Q&A questions, and survey response rates, proving the success of your event’s interactive elements.
These insights will impress stakeholders, members, sponsors, and attendees alike and show how successful your event was.
Let AI Do Your Heavy Lifting
Incorporating AI into event summaries not only reduces the burden on event organizers but also ensures that every event’s highlights are captured and presented in the best possible light. With Whova’s AI-Generated Event Summary/Highlights, your event’s success will be perfectly documented and ready to share.
Ready to simplify your post-event reporting? Activate the AI-Generated Event Summary feature today and let Whova handle the details, so you can focus on your next big event!