October 9, 2024
Ben and Julia are both excited to network at a conference. During lunch, they strike up a conversation and quickly realize they share a lot in common. They’re eager to stay in touch, but no pens or business cards are in sight. Luckily, they spot the QR codes on their name badges and decide to use Whova’s QR Contact Exchange.
Ben scans the QR code on Julia’s name badge with the Whova app, adds a quick note to jog her memory, and sends a contact exchange request. Julia accepts, instantly sharing their contact details with each other—no need to worry about incorrect emails or missing phone numbers!
After the event, Julia easily finds Ben’s contact info in her Whova app, saves it to her device, and reaches out. What started as a quick lunch chat turns into a meaningful connection and potential business partnership—all thanks to Whova’s easy-to-use QR Contact Exchange feature!
Scan QR Codes to Exchange Attendee Contacts
Networking has never been simpler! With QR Contact Exchange, attendees can quickly scan a QR code to exchange contact details. These QR codes can be found on attendees’ name badges and under “My Contact Info & QR Code” in the Whova app, making it a seamless process.
Scannable QR codes are conveniently found on all attendee name badges and within the Whova app.
No more worrying about lost business cards or mistyped email addresses—attendees can stay connected with just a few taps.
Rest easy—no one can secretly scan your QR code to access your contact information. Scanning your QR code simply sends you a contact exchange request, and your contact details (like your email) are only shared once you accept their request. And only attendees in the same event can send you contact exchange requests.
Manage Contact Exchange Requests Easily
Give attendees full control over their networking experience. Attendees can review all incoming and outgoing contact requests within the Whova app and choose whether to accept or reject them. This ensures contact details are only exchanged when both parties agree—giving attendees peace of mind about their privacy.
Adding a message with the request can also serve as a helpful reminder in case an attendee forgets where they met someone, increasing the chance of connecting. Once accepted, both parties receive each other’s contact details automatically, so organizers should remind attendees to include all the information they want to exchange on their profile.
Attendees can include a brief message with their contact request to ensure the recipient remembers them.
Save Contacts for Long-Term Connections
The real power of Whova’s QR Contact Exchange is its lasting impact. Once contacts are exchanged, they’re saved directly within attendees’ Whova accounts, so they can easily view or export them at any time.
View all contacts in the Whova app to keep in touch long after the event.
Even better, if two attendees meet at an event and later attend a different event using Whova, they’ll still have access to those connections—keeping professional relationships intact far beyond the event.
Cultivate Attendee Relationships with Effortless Contact Exchange
Whova’s QR Contact Exchange streamlines the networking experience, taking seconds for attendees to meet and form meaningful relationships, enhancing their overall impression of your event. Whether it’s a quick chat over lunch or an insightful discussion after a session, attendees can build lasting professional networks that extend beyond the event itself.
Ready to improve your attendees’ networking experience?