What lures people to sign up for an event more than an easy-to-use registration form? In our expert opinion, we would say nothing. Whether you’re looking to sell tickets to a big show, collect information for an event, or are in need of data for a subscription or service, a templated registration form is exactly what you need.
Getting the right information in one area, with little hassle, is the easiest way for a customer to feel satisfied in their online engagement experience. Not to mention, this is the first impression a user gets with your brand and upcoming event. Registration forms are used to collect useful information for a venue or host while allowing for an easy sign-up experience for consumers. Event forms including an upfront payment need will also have an accessible, secure, space to safely enter your card information.
So, you’re wondering where to begin.
It’s important to ask the right questions, without overwhelming a person with too many questions. For example, avoid asking questions of little importance and stick to need-to-know information only. If you overwhelm your registration form with unnecessary data collection points, it may cause a user to bounce off your page. Be sure to take the time and understand your audience, know the details you need in order to be successful in your data collection, and tailor your form to your event type. For example, if you are hosting an event for a 5k run that offers t-shirts to participants, you need an area for their size in the registration form. On the other end of the spectrum, if you are setting up a large conference event for the annual Garage Door convention, you will have a more in-depth form. For example, you will have different seminars, tracks, and ticket pricing available. This is where a platform like Whova can help. Whova helps define different ticket types for users and match each type to what sessions to attend.
Registration Forms and Templates for Different Events
Take the stress, time, and guessing out of your upcoming event signup and registration forms. By utilizing these 10 most commonly used templates and styles, there is no need to start from scratch. Which in return helps you have a seamless and effortless planning experience when working with a registration form sample. Depending on your event type, each form and template can be tailored to your specific needs.
- Conference and Symposium Registration Form
With a conference or symposium form, you have the ability to collect personal information from your participants as well as their employment information. You can collect payment as well as additional variations for pricing, categories, and tiers of engagement during the conference or event. Conferences and symposiums usually last for an extended period of time, making them information-heavy if there are multiple events to sign up for, within the event.
- Seminar Registration Form
This form is similar to a conference registration form and is tailored to collecting information of a participant as well as the information of anyone they plan to bring with them. Seminars are typically smaller in size than that of a conference. With this form, you can also collect payment at the time of registration.
- Convention Registration Form
A convention registration form focuses on events for specific fields from technology to cooking to writing and everything in between. This registration form is usually a simple, fill in the blank data collection with a payment option.
- Alumni Meeting Registration Form
An alumni meeting is geared toward graduates. This registration form will ask questions specifically geared toward the event. For example, questions about time spent at the establishment and specific questions about life afterward, such as marital status or children.
- Association Annual Meeting Registration Form
An association annual meeting is for those that are apart of a specific group or elite association. This can range from former greek life associations to doctors and other elite memberships. This form collects personal contact data, spousal contact data if appropriate, as well as personal data pertaining to your membership, education and degree, association information, and more.
- Job Fair Registration Form
Job fair applications come in two forms, a virtual and an in-person registration form. Virtual, online forms are commonly used on job websites for both job seekers and employers. These forms are typically short and collect little data. An in-person job fair registration form will go more in-depth for both applicant and employer, asking questions about attendee numbers and company information.
- Sales Kick-off Registration Form
A sales kick-off event brings together sales teams to discuss new strategies, product updates, or simply to just get the team together to revamp their excitement about existing products. This specific form will collect personal data as well as data on additional attendees, company information, possible event sign-ups for additional activities, and more.
- Leadership Summit Registration form
Leadership summits are typically for those in corporate jobs that are placed in high-level leadership roles. This type of conference or event is formed around presentations, seminars, and nightly get-togethers. This registration form will collect basic personal data and might have additional sign-up pages for special events or meetings.
- User Conference Registration Form
User conferences are typically geared toward networking, growing, and marketing opportunities. A registration form for a user conference will mimic that of a typical conference form.
- Workshop Registration Form
Workshops are generally smaller than a conference and shorter in length, lasting only a day or two. Workshops are a great place where people from other backgrounds or departments can venture out, which in return makes workshops less structured and more open to outsiders. Because of this, it’s common for workshop registration forms to ask the question, “how did you hear about us?”.
Personalizing Form Templates
Personalizing template information may seem like an expensive add-on feature to a registration form. Not with Whova. We believe that capturing valuable, useful information shouldn’t come with a high price tag. So, we pair advanced registration form functions, with low costs to users! By utilizing the personalization that comes with templates, you can tailor conditional questions to your specific needs. Conditional questions are also thought of as questions that wouldn’t be automatically asked unless promoted by a primary response. Conditional questions can simplify the registration form process by simply asking a follow-up question to a previous answer.
Utilizing Collected Data
Once your event is on the horizon and you’ve collected your data, you are well on your way to making your event successful. Now, what you do with your collected data from your event registration forms, is where the real magic is. Utilizing the registration form information is what will personalize an experience for an event guest. If you asked the right questions, you’ll know details in order to best place people at pre-selected tables, food preferences, size preferences for t-shirts, and even fun details for swag bag accessories.
If you are interested in learning more about Whova, request our free, live demo today! See how you can create and use an online event registration form template for your upcoming event.