As an event planner, you may have noticed the steadily increasing online event registration fees. Moreover, many people are anticipating the next economic crisis is coming soon. With these concerns in mind, it may worry you to think about looking for a new registration system that’s affordable yet still flexible and easy to use.
We are here to help you search for the best option for your event registration. Start by going through our checklist so you can understand what to look for. Then, check the pricing comparisons of the top 7 online event registration software options out there, so you can compare them side by side to find the best fit for you. As many organizers are unsure if their next event will be in-person or virtual, we’ve found tools that can help with all options. Save time (and money!) and find the perfect event registration tool for your next event.
How to Choose Event Registration Software
- Key Features – Make sure it supports custom tickets, registrants management, ticketing web page, analysis, etc.
- Reputation – It’s important to find software that’s trustworthy and reliable. Look for one with lots of good reviews.
- Attendee Engagement – You should be able to easily communicate with attendees and keep them engaged from the moment they buy their ticket to the end of the event.
- Extra tools – Some registration software offer many extra tools that can streamline your workflow from check-in to logistics management. Check if you can have the ability to create an event app, name badges, easy attendee check-in and more.
- Pricing – Find an event registration tool that fits your budget. But always do your research to figure out what features you’re getting for each price point.
- Format – Try to find a platform that can support virtual and/or hybrid events so you can move things online if needed.
Event Registration Software Pricing Comparison
Here’s a look at the top 7 event registration systems out there. We’ve broken down their registration fee per ticket, and what that amounts to on a $500 ticket. Plus, we’ve noted any additional features, and the main use for each software. After the in-depth look at each software option, check out the table summarizing the pricing comparison, the best-fit event types, and their additional offers. There, you can estimate your event’s registration cost.
Registration fee for $500 ticket: $19.09
Registration fee for $1,000 ticket: $36.59
Eventbrite is an event registration software that’s used by a variety of industries, from entertainment and social events to classes, charity, and business conferences. While Eventbrite is well known and easy to use, some organizers think its fees are a bit high.
Pros: Eventbrite is commonly used across many industries, and works well for a small social event or party as well. Because it is so well-known, many users will likely be familiar with how it works.
Cons: While this software may be good for online event registration, it lacks attendee engagement functions. The fee has also been steadily increasing.
Registration fee for $500 ticket: $10.99
Registration fee for $1,000 ticket: $15 (Whova registration fee cap: $15)
Whova event registration software has one of the lowest prices on the market, without sacrificing quality. Whova received the People’s Choice Award from the ‘Oscars’ of the event industry (i.e., Event Technology Awards) and was also listed as one of G2’s Top 100 Software Companies, the only event software company among the list.
Whova conference registration software can be so cost-effective because it is bundled with the Whova event app. The Whova app won the Best Event App award because of its multifaceted mobile brochure, virtual and hybrid event features, and the ability to boost audience participation and attendee networking. Check out Whova’s time-saving management tools included in the bundle, such as virtual and hybrid event support, ticket session mapping for visibility control, virtual networking features, name badges, event check-in, website builder, session capacity management and attendance tracking, live poll, and more.
Pros: Whova has almost the lowest per-ticket price in the industry, so it is a great option for higher ticket prices. It also offers a suite of features that significantly boost attendee participation and interactions through the event app. Two birds, one stone (read more: save money on an online event registration tool & double audience participation).
Cons: If you expect fewer than 50 attendees, or if your event is a wedding or party, Whova may not be a good fit.
3. Xing Events
Registration fee for $500 ticket: EUR 20.49
Registration fee for $1,000 ticket: EUR 39.99
This Munich-based conference registration software primarily focuses on German-speaking territories, but can be used world-wide. For those areas, it also provides access to their network of business professionals for event promotion.
Pros: This event registration software can be a strong option for European events in particular. It is a robust software for large enterprise-level conferences and trade fairs.
Cons: While it works well for event check-in, the app is less focused on solutions for audience engagement and attendee networking.
4. Brown Paper Tickets
Registration fee for $500 ticket: $25.99
Registration fee for $1,000 ticket: $50.99
Brown Paper Tickets can be a good choice for charity and fundraising events, as it allows you to collect donations with no service fee. They also offer free ticket shipping, should your event require that service, and you can list your concerts, classes, festivals, parties, etc, in their event directory. If you need an online fundraising tool that includes an event ticketing feature, you may also want to check out Classy.
Pros: They work well with charity events, performances, and various non-profit and school events.
Cons: This software may not be a great choice for mid- or large-scale conferences, and some customers have complained that the reporting is not very robust.
5. Wild Apricot
Registration fee: It depends on the number of members and subscription types
This is primarily a membership management tool geared toward clubs, associations, and nonprofits. In addition to event registration, it includes easily customizable web templates and the ability to promote events to members. Because it is built for longer-term usage in managing a club’s members year-round, it operates on a different pricing scale of $290/month for 5,000 contacts.
Pros: If you’re looking for support for small, regular gatherings, this might be a good option. Not only does it have various pricing options for different types and sizes of organizations, but it can also integrate with Whova’s all-in-one attendee engagement and logistic management system, so you can easily sync your registrant information and get the benefits of both software.
Cons: If you only have an annual event and do not need to manage membership, it may not be a good fit for you.
Registration fee for $500 ticket: $10
Registration fee for $1,000 ticket: $10
This ticketing and online event registration system is used for community events and classes, such as yoga, tours, food festivals, and concerts. Its streamlined registration system provides day-of assistance, and can also help market your event.
Pros: Ticketleap is simple to use and works well with relatively small events and performances.
Cons: It doesn’t offer the complex organizational, logistical, and engagement tools you might get from conference registration software, so it might not be a good fit for large, multi-day, multi-track conferences.
7. Constant Contact
Registration fee: It depends on the number of contacts and subscription types
Constant Contact is an email marketing software. Users can control the content in an email, send event reminders, and track registration from the same platform. If your event marketing and management process relies heavily on email, Constant Contact is especially useful. However, if you don’t need to send many emails or have an especially large database of contacts, it can be a more expensive option.
Pros: Constant Contact easily integrates with other systems such as Whova or Eventbrite so you can build invitations and registration into your email marketing campaigns.
Cons: This is an unnecessary solution if you don’t intend to send many emails to your contacts, as you will still need to be an Eventbrite customer to use the registration feature.
Registration Cost and Benefits At a Glance:
Usually, a registration fee depends on the ticket price. For example, Whova charges 2% of a ticket price plus $0.99. However, the maximum fee is $15 no matter how expensive your ticket is (many vendors don’t offer a price-cap benefit). And, if your ticket is $0, there will be no registration fee.
|Event Registration Software||Best Fit for Event Type||Registration Fee per Ticket||Example with $1,000 ticket||Additional Offers|
|Eventbrite||From small social events to large festivals||3.5% + $1.59||$36.59/ticket||Event listing|
|Whova||Business & academic conferences, expos, associations & community events (virtual, in-person or hybrid)||2% + $0.99, capped at $15||$15/ticket
|Award-winning event app, check-in, name badge, website, promotion|
|Xing Events||Trade fairs, conventions, and seminars in German-speaking areas||3.9% + EUR 0.99||EUR 39.99||Access to prospective attendees in German-speaking areas|
|Brown Paper Tickets||Live performance with assigned seats||5.0% + $0.99||$50.99/ticket||Option to collect donations|
|Wild Apricot||Nonprofits & community gatherings||$290 monthly subscription for 5,000 members||Depending on the number of members and subscription type(*)||Membership management software|
|Ticketleap||Performance, city tours, and festivals||2% + $1, capped at $10||$10/ticket||“Selfie Ticket” feature|
|Constant Contact||Business conferences and association events||Monthly subscription starts at $45 + 5.4% + $0.80 per ticket||Depending on the number of contacts and subscription type(*)||Email Marketing|
- (*): For most accurate pricing, please contact the vendors.
- Here we did not include a credit card processing fee, which may be charged by a 3rd-party credit card processor (e.g., Stripe) or a registration software company itself.
Free Live Demo of Event Registration Software
We hope our comparison helped you narrow down your choices and find the right fit for your event. First, prioritize your needs, which may include cost, specific features you need for event registration, and extra tools that can save you time in managing event management tasks such as attendee check-in, name badge generation, and boosting attendees’ participation.
If you are organizing conferences, expos or community/networking events, and you are looking for an affordable yet trustful online event registration platform, click here to see Whova’s free live demo and see why so many distinguished events and conferences have loved Whova.