July 21, 2025
Creating meaningful event engagement is essential to making a lasting impact on your audience. When attendees are actively involved through conversations, challenges, and shared experiences, the event becomes more than just a schedule of sessions – it transforms into a memorable journey that resonates long after the final day.
As part of our continuous commitment to helping you boost engagement, Whova offers a suite of gamification features to spark participation and fun throughout your event. Thousands of events have prompted attendee engagement and fostered meaningful connections with tools like the popular Leaderboard Contest and Photo Contest, as well as newer features like the Trivia Game and Icebreaker Contest, which have quickly gained traction. Many organizers also use the popular Passport Contest to drive more traffic to exhibitor booths.
Hundreds of organizers rely on Whova’s gamification features year after year. Many of them are looking to streamline the setup process even further – especially when roles within the team change. They want to make it easier for someone stepping into a new role to build on their predecessors’ work.
Now, we’re excited to introduce Gamification Reuse — a new enhancement designed to help you bring consistency and momentum to your event engagement year after year.
With Gamification Reuse, you can easily import the setup of your favorite engagement tools — like contest description, settings and prizes — from previous events. This not only saves you time and reduces manual effort, but also helps maintain continuity for returning attendees who’ve come to enjoy these activities.
What You’ll Gain with Gamification Reuse:
- Save time by reusing proven setups instead of starting from scratch
- Help new team members get up to speed with past settings right at their fingertips
- Maintain continuity across recurring events to meet attendee expectations
- Deliver a familiar and engaging experience to reinforce attendee loyalty
- Minimize the risk of errors or overlooking important setup details
- Build on past successes to continuously improve event engagement
Want to save time while delivering unforgettable experiences? Explore how Gamification Reuse makes it possible.
Why Reuse Gamification?
On average, 40% of event attendees are returning participants, often drawn back by their positive experiences with past speakers, topics, and, most importantly, opportunities to engage. Returning attendees often look forward to their favorite engagement activities — whether it’s battling for the top spot on the Leaderboard or bonding with others through the Icebreaker Contest.
Starting from scratch each year takes time and effort – and if these features disappear, it can lead to confusion or disappointment among attendees. With Gamification Reuse, you can deliver a familiar and enjoyable experience, while still making space for fresh ideas. It’s a great way to build on what worked while ensuring nothing important — like a fun trivia question or an enticing prize — gets left behind.
How to Reuse Your Gamification Setup
When accessing the Gamification section from the Engagement menu in the organizer dashboard, you can now reuse the setup for one or multiple of the following features:
- Leaderboard Contest
- Photo Contest
- Icebreaker Contest
- Trivia Game
- Community Topics
Quickly reuse settings for your favorite gamification features.
To get started, just navigate to the desired feature and select the option to reuse a past setup. You’ll be able to choose a previous event that used the same feature and preview the full configuration before importing it.
This includes everything from contest descriptions to prize details and images — automatically filled in and ready to go. All you need to do is set the start and end time, and make any adjustments to tailor the experience to your current event.
Easily select a past event to reuse gamification settings with just a few clicks.
Even if you’ve started setting up from scratch, you can still choose to reuse a past configuration. Just keep in mind: reusing a setup will overwrite the existing content for that feature.
In addition to games and contests, Whova’s Community Topics also support reuse. When setting up a new topic, you can either import a discussion from a past event right away or pull in top-performing subjects from previous events after creating a custom topic. It’s an easy way to keep your community engaged and help them connect over shared interests.
Flexibility to Revise and Adjust
Once you import a setup, every field is fully editable, allowing you to treat it as a starting point, not a fixed format. Want to keep the question structure but add new trivia prizes? Need to tweak the photo contest instructions or rename the discussion topics? You have complete control – everything is revisable after reusing from past events.
Make updates to your reused setup just like you would when starting from scratch — everything is fully editable.
Make Engagement Easy — Again and Again
Whova’s new Gamification Reuse feature empowers organizers to deliver engaging, consistent, and effective experiences without starting from scratch. Whether you’re working with a new team member, juggling multiple events, or just want to build on what already worked, reusing your gamification setup saves time, reduces errors, and helps you keep the momentum going year after year.
Ready to take the guesswork out of engagement? Try Gamification Reuse and get a head start on your event engagement setup.