Thinking about putting on a hybrid event? On top of being a great way of handling a very transitionary period in the events world, hybrid can also present exciting new advantages of its own, combining the benefits of the in-person and virtual sides of an event. However, the logistics of putting one on can also be exhausting due to having to manage two separate audiences.

Previously, we released several hybrid enhancements to help organizers manage their hybrid events. With our latest update, Hybrid Event Enhancements 2.0, we’ve added even more features to help support your hybrid events. Now, it’s easier than ever to differentiate between in-person and remote attendee, giving organizers the dual benefits of:

  • Automatically setting attendee type when registrants purchase a ticket
  • Simplifying check-in by filtering to in-person attendees
  • Tagging attendee profiles with their audience type for better networking opportunities

Whova makes it easier for attendees of all types to find each other and take part in an event aimed at them, while also simplifying hybrid event management on your end so you can get the advantages of hybrid without the same workload. 

Manage two attendee experiences from one location

A couple of months ago, Whova released several enhancements to help support hybrid events, including:

  • The ability to differentiate between in-person and remote attendees
  • Controlling session access for different attendee types
  • Targeting announcements to in-person or remote attendees
  • Specializing surveys, name badges, and more for the intended audience
  • More details can be found here…

Now, with the Hybrid Event Enhancements 2.0, differentiating between audiences is easier than ever, making it even simpler to target content and create new networking opportunities.

Create separate registration forms for different ticket types

The differences between attending an event in-person and virtually begin well before the event begins. When planning for your event, you’ll likely need to collect different information from the two groups and even have different requirements for registration. For instance,

  • An in-person attendee might need to answer questions on and receive information about accommodations, diet, venue, and more
  • A remote attendee might need to answer questions on time zones, shipping information for any event swag, and if they’ll need training on how to watch the streamed sessions

Create seperate registration forms to collect information specific to a certain ticket type

Create separate registration forms to collect information specific to a certain ticket type

Either way, the same details aren’t going to apply to both groups, so Whova allows you to set up different questions with registration and send out varying confirmation emails once they do register. In addition to simplifying managing registration on your part, this also means attendees don’t have to spend time going through irrelevant information.

Automatically set attendee type when registrants purchase an in-person or remote ticket

With Whova’s hybrid settings, you can directly specify whether or not an attendee is remote or in-person, allowing you to get an immediate sense of event demographics and effectively manage both groups. 

Now, designating these attendee types is easier than ever. Rather than having to manually indicate attendee type yourself, you can create separate tickets for in-person and remote attendees that will automatically set their attendee type on Whova, saving you time setting things up and managing the hybrid experience. 

Create separate tickets for remote and in-person attendees to set attendee type automatically

Create separate tickets for remote and in-person attendees to set attendee type automatically

Simplify check-in by filtering to in-person attendees

Hybrid settings can also help you save even more time and avoid unnecessary long lines at check-in by streamlining the process. Just choose to filter Whova’s check-in function to in-person only, so you don’t need to scroll through virtual attendees who won’t be checking in in person.  You can also use this kind of filtering by attendee type for other purposes that only apply to in-person attendees, such as generating name badges. 

Easily filter the attendee list to show only in-person attendees at check-in

Easily filter the attendee list to show only in-person attendees at check-in

Show which attendees are remote or in-person so they can easily connect

As an organizer, you can choose to put a tag on each attendee’s profile indicating whether they’re attending in person or virtually. The setting also creates separate attendee categories for remote and in-person that attendees can connect even more easily by filtering the attendee list! 

While you want both attendee types to feel connected to the same event, the two groups will likely have better networking experiences if they’re able to find people attending the event the same way they are. For in-person attendees in particular, getting face-to-face interaction with others may have played a big role in choosing to attend the conference physically, so knowing how others are attending can be important to networking even before the event begins.  

Help attendees connect by displaying whether they'll be attending remotely or in person

Help attendees connect by displaying whether they’ll be attending remotely or in person

Get the benefits of virtual and in-person without doubling your workload

In addition to being a valuable solution as the events world changes, hybrid events have plenty of unique benefits of their own, and will likely be a fixture in the events industry for years to come. With these new enhancements, Whova helps you get the full benefits of hybrid events without having to spend too much time on the tedious logistics of managing both sides. By using the Whova platform and resources like our comprehensive hybrid event checklist, you can organize your event as efficiently as possible.

Want to learn more about how Whova can support your next event, be it in-person, virtual, or hybrid? Just sign up today for a free product demo. 

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