February 10, 2025
In our last blog, we gave an overview of our exciting release: the MicroEvents Annual Subscription add-on! Over the coming weeks, we’ll be diving deeper into MicroEvents’ standout features and how they can help you save time and reduce costs when managing different types of micro-events—whether in person or virtual, live or on demand.
To kick off this series, we’ll focus on in-person small events like workshops, seminars, and sessions featuring 2-3 speakers. We’ll demonstrate how Whova’s MicroEvents Subscription can streamline the management of these events, helping you save time and reduce costs. While smaller events may seem straightforward to plan, event organizers typically spend several busy days juggling countless details.
From seamless registration to collecting post-event feedback, Whova MicroEvents guides you through a comprehensive workflow to ensure you never miss a step. Tasks that used to take three days of work can now be accomplished in just three hours, allowing you to focus on delivering an exceptional experience for your attendees.
For current Whova customers, many features—such as creating an event webpage, setting up registration, sending announcements, printing name badges, and coordinating logistics—will already be familiar.
By streamlining the entire setup process into a single, intuitive interface, Whova MicroEvents empowers organizers to quickly reuse past work and breeze through tasks like creating custom ticket types, registration pages, and managing speakers—all in a fraction of the time.
Ready to transform your MicroEvent planning process?
Features Tailored for Your In-Person MicroEvents
In-person micro-events thrive on simplicity and efficiency, offering streamlined features that perfectly suit their smaller scale. Unlike large conferences, where exhibitor engagement and complex schedules are essential, micro-events create impactful, focused experiences for attendees.
With Whova In-Person MicroEvents, you can skip the complexities of a larger conference and keep processes fast and easy. Reuse past work, such as ticket types and registration forms, and leverage streamlined processes to focus on what truly matters—delivering an event that leaves a lasting impression.
By tailoring features to fit the unique needs of smaller gatherings, Whova MicroEvents ensures your event planning is as efficient as the event itself.
Customized Registration for Your Event
Make registration simple for both you and your attendees. Whova MicroEvents provides everything you need to manage sign-ups:
- Flexible ticket options with early bird discounts, member pricing, and multiple registration tiers
- Branded registration forms with your logos and colors, plus custom fields to collect attendee details
- Exportable form responses to track registrations, payments, and attendance patterns
- Customizable confirmation emails with venue details, parking info, and check-in times
- Embedded registration widgets to convert website visitors into registered attendees
With a smooth registration process, you’ll build the foundation for a seamless event from day one.
Efficient Attendee Check-in
Check-in doesn’t need to be a hassle. MicroEvents provides two different ways of handling check-in for your event: staffed and self check-in.
Both processes are efficient and streamlined. Staff members can easily filter attendees by ticket type or category for faster processing, and attendees can check themselves in using an organizer’s device or by simply scanning a QR code.
Make check-in a breeze with streamlined staffed and self check-in options.
Want check-in to go even faster? Organizers can also opt for email-only self check-in for a more convenient experience. Or want to make sure your event stays extra secure? Implement two-factor authentication for added security.
You can even include a personalized message for attendees after they check in—whether it’s a warm welcome or last-minute instructions.
Professional Name Badge Preparation
Save time and streamline your event preparation with Whova’s customizable name badges. Instead of manually designing badges and inputting attendee information, Whova automates the process, allowing you to create professional badges that align with your branding—complete with logos and custom colors. You can also include additional details like job titles, affiliations, locations, and up to three personalized fields to help attendees connect in ways that match your event’s goals.
Choose from a variety of templates or customize the name badges’ appearance yourself.
Create a Professional Webpage for Your Event
Whova MicroEvents makes it easy to create a polished event webpage without the need for any design or coding expertise. With a streamlined setup, all your event information—such as the agenda, speaker details, and registration—is automatically built into a professional webpage template.
Once the page is ready, just copy and paste the provided code directly onto your website—it’s that simple! Whether you’re promoting a workshop, seminar, or networking event, your attendees will have access to all the essential details at a glance, boosting sign-ups and engagement effortlessly.
Simplify Managing Speakers and Communicating with Attendees
Whova MicroEvents is designed to make managing speakers and attendees straightforward and stress-free. With a maximum of five speakers per event, you’ll have just the right number for a focused, impactful session without the hassle of juggling large speaker panels. This smaller scale reduces complexity, letting you concentrate on delivering quality content.
Send pre-event reminders to speakers with important details, and follow up post-event with thank-you emails and feedback forms. Communicating with attendees is just as simple and effective, with email announcement templates for event updates, reminders, or live notifications to keep everyone informed. You can even customize your own announcement or reuse past ones to eliminate redundancy.
Easily managed targeted communications directly from your Whova dashboard.
This streamlined communication keeps everyone on the same page, helping your micro-event run smoothly from start to finish.
Collect Post-Event Feedback
Collect actionable attendee feedback using our survey tools. Choose from ready-made templates and question banks for quick setup, or create your own custom survey from scratch. The survey builder offers multiple question formats including multiple choice, checkboxes, short answers, and consent forms. Make questions required or optional, and set up conditional questions that appear based on previous responses.
When your survey is ready, send it to attendees immediately or schedule it for later – perfect for gathering feedback right after your event or following up a few days later.
In-Person Microevent Needs, All in Whova
Say goodbye to the hassle of juggling multiple platforms for your in-person micro-events! With Whova, everything you need to plan, manage, and execute your event is right at your fingertips.
By bringing all these essential tools into one easy-to-use platform, Whova saves you time, simplifies your workload, and ensures your event runs smoothly. No more wasted time and energy—just seamless, stress-free event planning.
Ready to see how Whova can transform your micro-events? Let’s get started!
Explore More Whova MicroEvents Features