August 12, 2025
Exhibitors and Sponsors take events to the next level – driving revenue, expanding reach, and unlocking new opportunities – so their registration experience often sets the tone. This makes it crucial to offer clear tiers, thoughtful question forms, and professional communication that builds confidence from the start.
Thousands of events already trust Whova to streamline the entire exhibitor and sponsor experience—from collecting payments and handling registration to lead generation, booth selection, sponsor banners, marketing campaigns, and even dedicated webpages on organizers’ own event websites. With everything connected in one place and information automatically flowing from registration to the event app and webpages, organizers save time, cut down on back-and-forth communication, and deliver a more professional, high-impact experience for sponsors and exhibitors.
Just like the convenient “reuse” features found throughout the Whova platform, Whova now makes it easy to reuse your previous exhibitor and sponsor registration setup. If you’ve already put in the work to craft your exhibitor and sponsor registration – whether it’s customizing tier offerings, fine-tuning questions, or setting up confirmation emails – why reinvent the wheel next time? Many organizers prefer to keep their setup consistent year after year, giving returning participants a seamless, familiar experience, while saving valuable setup time.
This means you can quickly launch your new event with the same tiers, pricing, and registration questions that worked well in the past — no need to start from scratch. And don’t worry, you can still tweak and adjust the details afterward.
With Exhibitor and Sponsor Registration Reuse, you can:
- Keep tickets and questions consistent across recurring events
- Start with a solid foundation to build a new registration faster
- Give new team members a clear, reliable starting point – save training time
- Preserve key questions and emails so nothing important gets missed and reduce manual mistakes.
This registration enhancement is a part of our continuous commitment to helping busy organizers like you save time, and we’re improving the process, so you can deliver better event experiences with less effort. Keep reading to learn how you can leverage this tool to streamline your next exhibitor or sponsor registration.
Streamline Tier & Ticket Creation
Save valuable time by reusing the exhibitor or sponsor ticket tiers that already work for you. Whether you’re managing exhibitor booths or sponsor packages, the process is quick and easy.
Just navigate to your exhibitor or sponsor ticket setup page and choose the option to reuse a past ticket. You’ll then select the event and the specific tiers you want to reuse, and you’ll be able to make any edits you need, such as pricing. From there, just include when sales start and end, and you’re ready to finalize the import.
Select the tiers you want to reuse, then import and customize them in seconds.
For example, if last year’s silver, gold, and platinum exhibitor tiers worked well for your event, you can import them in seconds and just make minor tweaks instead of starting over. It’s a fast, reliable way to launch registration with a solid, proven structure.
Keep Forms Consistent and Comprehensive
Registration is smooth and simple when you’re working with forms that already cover everything you need them to. Instead of building questions from scratch every year, simply navigate to your exhibitor or sponsor question form setup and choose to reuse a form from a past event.
You’ll be prompted to select the event and the specific form you’d like to import. After that, all your important questions — from dietary restrictions for exhibitor lunches to shipping instructions for booth materials — are ready to go and fully customizable for your new event.
Reuse Emails for Effortless Communication
Make sure every exhibitor and sponsor gets clear, timely information right after they register — without rewriting emails from scratch each time. As part of your registration setup, you can easily import confirmation emails you’ve sent in the past.
Just head to the confirmation email setup page for your exhibitor or sponsor registration, choose to reuse a previous email, and pick the event and email you’d like to bring back. You’ll be able to preview the email, make any updates, and finalize it in just a few clicks.
Select the email to reuse, then preview, import, and quickly edit it to better fit your current event’s needs.
Review and Revise after Reuse
Once you’ve imported your previous registration setup, you have full flexibility to adjust every detail to fit your current event’s needs. Each section is fully editable, so you get the best of both worlds: a strong starting point without the limitations.
For example, you used multiple tiers last year but want to update the pricing or add new perks this time around. Just import your past tier setup, make your edits, and launch your new tiers with confidence.
After customizing the reused tiers to fit the event’s needs, review the import details to ensure everything is aligned.
Bring Back What Works for Even Better Events
Exhibitor and Sponsor Registration Reuse empowers you to bring back proven registration setups quickly and effortlessly, so you can spend less time on administrative tasks and more time creating exceptional event experiences. By reusing your tried-and-true tiers, question forms, and confirmation emails, you ensure consistency for returning exhibitors and sponsors while giving your team a reliable foundation to build on.
Ready to make your next event even better? Reach out to your Whova representative or request a demo today.