Event Management Software for Busy Organizers

Whova’s Event Management Software stands out for several key reasons:

1. Enormously Comprehensive Features: Whova offers an all-in-one platform that includes registration management, attendee engagement tools, sponsor and exhibitor solutions, and detailed analytics, covering every aspect of event planning and execution.
2. Incredibly Easy-to-use Interface: The platform is designed to be intuitive and easy to use, allowing event organizers to manage their events efficiently without needing extensive technical knowledge.
3. Unbeatable Efficiency and Time Savings: The platform automates many event management tasks, such as creating speaker webpages and setting up big-screen displays, saving organizers significant time and effort.
4. Top Quality Customer Support: Whova provides excellent customer support and resources, including webinars, tutorials, and a responsive help desk, ensuring organizers have the assistance they need throughout the event planning process.
5. Unparalleled Engagement and Networking: With features like live polling, surveys, gamification, and a dynamic event feed, Whova enhances attendee engagement and facilitates networking, creating a more interactive and enjoyable event experience.

These factors combined make Whova’s Event Management Software a superior choice for organizing and executing successful events.

Whova event management software offers numerous benefits for event organizers:

1. Streamlined Planning and Management: Whova provides a comprehensive platform that simplifies the entire event planning process, from registration to post-event reporting, allowing organizers to manage all aspects of their event in one place.
2. Time Savings: The software automates many tasks, such as creating speaker webpages, setting up big-screen displays, and sending reminders, freeing up organizers to focus on higher-level planning and execution.
3. Enhanced Attendee Engagement: With features like live polling, surveys, gamification, and networking tools, Whova helps create an interactive and engaging experience for attendees, leading to higher satisfaction and better feedback.
4. Efficient Communication: Whova allows for easy and effective communication with speakers, sponsors, exhibitors, and attendees. Organizers can send announcements, reminders, and updates through the platform, ensuring everyone stays informed.
5. Real-Time Analytics: Organizers can access real-time data on ticket sales, attendee check-ins, session attendance, and engagement activities, enabling them to make informed decisions during the event.
6. Comprehensive Reports: Whova generates detailed post-event reports that highlight key metrics and insights, helping organizers evaluate the event’s success and demonstrate ROI to stakeholders.
7. Customization and Branding: The platform offers customizable branding options, allowing organizers to tailor the event app and other materials to match their event’s theme and branding, creating a cohesive and professional look.
8. Sponsor and Exhibitor Solutions: Whova provides tools to showcase sponsors and exhibitors effectively, including big-screen displays, virtual booths, and lead generation features, helping to increase their visibility and engagement.
9. Attendee Networking: The software includes features like attendee profiles, messaging, and virtual meet-ups, facilitating networking and connections among participants, which can enhance the overall event experience.
10. User-Friendly Interface: Whova is designed to be intuitive and easy to use, reducing the learning curve for event organizers and allowing them to manage their events efficiently without needing extensive technical knowledge.
11. Robust Support: Whova offers excellent customer support, including tutorials, webinars, and a responsive help desk, ensuring organizers have the assistance they need throughout the event planning process.

These benefits collectively make Whova an invaluable tool for event organizers, helping them to create successful and memorable events.

Whova offers many useful event management tools to save event organizers time. Here are just a few examples:

1. Abstract Management: Whova streamlines the submission, review, and approval process for abstracts, simplifying the management of conference papers and presentations.
2. Certificate Generation: Whova enables the creation and distribution of customized certificates to acknowledge attendee participation or achievements.
3. Session Survey: Whova allows for the collection of attendee feedback through session-specific surveys, providing valuable insights for event improvements.
4. Session Cap: Whova lets organizers set attendance limits for sessions, ensuring optimal room capacities and attendee comfort.
5. Ticket Verification: Whova offers a ticket verification system that uses QR code or barcode scanning to facilitate efficient and secure attendee check-ins.
6. Attendance Tracking: Whova provides real-time tracking of attendee participation in sessions, aiding in data collection and reporting.
7. Gamification: Whova incorporates gamification features like leaderboards and challenges to boost attendee engagement and interaction.
8. Exhibitor Management: Whova simplifies exhibitor management with tools for virtual booths, lead generation, and detailed analytics, enhancing exhibitor ROI.
9. Social Media Integration: Whova integrates with social media platforms, allowing organizers and attendees to share updates, photos, and engage with a broader audience.

Video Generation: Whova offers video generation capabilities, enabling organizers to create promotional and recap videos to highlight key moments of the event.

Here are some examples of Whova’s customers:

1. Associations:
   • Examples: American Society of Hematology (ASH), National Association of REALTORS® (NAR), Association for Computing Machinery (ACM)
   • Description: Professional organizations and trade associations that use Whova to manage conferences, annual meetings, and industry events, facilitating member engagement and knowledge sharing.
2. Universities:
   • Examples: Stanford University, Harvard University, University of California, Berkeley
   • Description: Academic institutions that leverage Whova for managing symposiums, academic conferences, alumni events, and student activities, enhancing communication and networking among participants.
3. Corporates:
   • Examples: Microsoft, Amazon, US Bank
   • Description: Large corporations and businesses that utilize Whova for internal meetings, corporate conferences, product launches, and training sessions, aiming to streamline event logistics and boost employee engagement.
4. Government:
   • Examples: U.S. Department of Energy, NASA, United Nations.

Description: Government agencies and public sector organizations that employ Whova to organize policy forums, public meetings, and official conferences, improving event coordination and public participation.

Here are three organizers’ favorite features in Whova Event Planning Software: Announcement:

• Organizers appreciate Whova’s announcement feature for its ability to quickly and efficiently communicate important updates, reminders, and information to all attendees in real-time, ensuring everyone is informed and on the same page throughout the event.

Automatic Web Page Generation:

• Organizers love the automatic web page generation feature, which creates professional and polished event web pages without any manual design work, saving time and effort while providing a seamless and attractive online presence for the event.

Community Board:

• Organizers value the community board feature as it fosters engagement and interaction among attendees by providing a space for discussions, Q&A, social interactions, and networking opportunities, enhancing the overall event experience.

The cost of Whova Event Management Software varies based on the size of your event and the specific features you need. This flexible pricing model ensures that you only pay for the functionalities that best suit your event’s requirements, making it a cost-effective solution for both small and large events.

To start a free trial of Whova Event Management Software, you need to first request a 1:1 live demo with one of Whova’s event consultants. After the demo, you will receive access to a free trial, allowing you to explore and experience the software’s features firsthand.