From tiering tickets and controlling content access to finding an affordable option amid rising registration fees, it’s important you choose the event registration software that’s right for you. After all, in addition to being affordable, you want to make sure that you’re using software that’s both easy to use and flexible enough to accommodate your event’s needs.
We’re here to help you search for the best event ticketing software. Start your search by going through our checklist so you understand what you’re looking for, and then check our reviews of the top 8 event registration software options out there. We look at everything from pricing to features like contactless check-in and integrated content access control, so you can compare them side by side to find the best fit for your event.
As many organizers are unsure if their next event will be in-person or virtual, we’ve also found tools that can help with all options. Save time (and money!) choosing the perfect event registration tool for your next event.
How to Choose Event Registration Software
- Key Features – Make sure it supports ticket tiering, content access control, custom tickets, registrant management, a ticketing web page, event analysis and reports, etc.
- Reputation – It’s important to find software that’s trustworthy and reliable. Look for one with plenty of good reviews.
- Extra tools – Some conference registration software offers extra tools that can streamline your workflow from check-in to logistics management. Check if your software lets you create an event app, name badges, or gives you access to contactless attendee check-in, waiver form management, and more.
- Pricing – Find an event registration tool that fits your budget, but do your research to be sure of which features you’re getting for each price point.
Event Registration Software: Reviews & Pricing
Here’s a look at the top 8 event registration systems out there. We’ve broken down their registration fee per ticket and what that amounts to on a $500 and $1,000 ticket. We’ve also noted any additional features and the main use for each software. After an in-depth look at the options, check out the table summarizing the pricing comparison, the best-fit event types, and their additional offers. There, you can estimate your event’s registration cost.
Registration fee for $500 ticket: $19.09
Registration fee for $1,000 ticket: $36.59
Eventbrite is an event registration software that’s used by a variety of industries, from entertainment and social events to classes, charity, and business conferences. While Eventbrite is well known and easy to use, some organizers think its fees are a bit high.
Pros: Eventbrite is commonly used across many industries, and works well for a small social event or party as well. Because it is so well-known, many users will likely be familiar with how it works.
Cons: While this event ticketing software may be good for online event registration, it lacks attendee engagement functions. The fee has also been steadily increasing.
Registration fee for $500 ticket: $10.99
Registration fee for $1,000 ticket: $15 (Whova registration fee cap: $15)
Whova conference registration software has one of the lowest prices on the market without sacrificing quality. Whova received the People’s Choice Award from the ‘Oscars’ of the event industry (i.e., Event Technology Awards) and was also listed as one of G2’s Top 100 Software Companies, the only event software company among the list.
Whova’s all-in-one event software bundles features like:
- Ticket tiering and content access control via ticket session mapping
- Event website and agenda webpage creation (no coding needed!)
- Social media event promotion tools
- Professional name badges design and generation
- Contactless event check-in via QR code scanning
- Session capacity management and attendance tracking
Pros: Whova has almost the lowest per-ticket price in the industry, so it is a great option for higher ticket prices. It also offers a suite of features that significantly boost attendee participation and interactions through the event app. (Read more: Save money on an online event registration tool and double audience participation).
Cons: If you expect fewer than 50 attendees, or if your event is a wedding or party, Whova may not be a good fit.
3. Xing Events
Registration fee for $500 ticket: EUR 20.49
Registration fee for $1,000 ticket: EUR 39.99
This Munich-based conference registration software primarily focuses on German-speaking territories, but can be used world-wide. For those areas, it also provides access to their network of business professionals for event promotion.
Pros: This event registration software can be a strong option for European events in particular. It is a robust software for large enterprise-level conferences and trade fairs.
Cons: While it works well for event check-in, the app is less focused on solutions for audience engagement and attendee networking.
4. Brown Paper Tickets
Registration fee for $500 ticket: $25.99
Registration fee for $1,000 ticket: $50.99
Brown Paper Tickets can be a good choice for charity and fundraising events, as it allows you to collect donations with no service fee. They also offer free ticket shipping, should your event require that service, and you can list your concerts, classes, festivals, parties, etc, in their event directory. If you need an online fundraising tool that includes an event ticketing feature, you may also want to check out Classy.
Pros: They work well with charity events, performances, and various non-profit and school events.
Cons: This software may not be a great choice for mid- or large-scale conferences, and some customers have complained that the reporting is not very robust.
5. Wild Apricot
Registration fee: It depends on the number of members and subscription types.
Wild Apricot is primarily a membership management tool geared toward clubs, associations, and nonprofits. In addition to event registration, it includes easily customizable web templates and the ability to promote events to members. Because it is built for longer-term usage in managing a club’s members year-round, it operates on a different pricing scale of $290/month for 5,000 contacts.
Pros: If you’re looking for support for small, regular gatherings, this might be a good option. Not only does it have various pricing options for different types and sizes of organizations, but it can also integrate with Whova’s all-in-one attendee engagement and logistic management system, so you can easily sync your registrant information and get the benefits of both software.
Cons: If you only have an annual event and do not need to manage membership, it may not be a good fit for you.
6. Constant Contact
Registration fee: It depends on the number of contacts and subscription types.
Constant Contact is an email marketing software. Users can control the content in an email, send event reminders, and track registration from the same platform. If your event marketing and management process relies heavily on email, Constant Contact is especially useful. However, if you don’t need to send many emails or have an especially large database of contacts, it can be a more expensive option.
Pros: Constant Contact easily integrates with other systems such as Whova or Eventbrite so you can build invitations and registration into your email marketing campaigns.
Cons: This is an unnecessary solution if you don’t intend to send many emails to your contacts, as you will still need to be an Eventbrite customer to use the registration feature.
Registration fee: Business licenses start at $9,500 per year.
Splash is an event marketing platform with some capabilities for event check-in and registration. In addition to promoting your event, Splash even has some features for supporting virtual and hybrid events. If you’re focusing primarily on event marketing, Splash is worth looking into, but some organizers also feel it’s a bit too expensive for their event.
Pros: Splash’s focus on marketing goes hand-in-hand with registration when trying to attract attendees. It has helpful features like event check-in, shareable registration confirmation cards, and the ability to control ticket availability. It also integrates with Zapier, making it easy if you want to connect it with an event platform like Whova.
Cons: If you’re putting on a larger event that requires their paid conference registration software, Splash can run more on the expensive side, especially if you want more design control and go for their Pro version, which starts at $19,500 a year. While Splash can also function as an event platform, it’s missing several of the features other event platforms may provide, like tools for networking or supporting exhibitors.
Registration fee for $500 ticket: $10.99
Registration fee for $1,000 ticket: $20.99
Ticketbud can be a good choice if you want a customizable option for registration. Users can create an event registration page, promote their event, and use a contactless QR scanner to check attendees in on event day. However, Ticketbud is focused on registration and ticketing, meaning it’s missing the additional support for your event you might get from other software.
Pros: In addition to registration, Ticketbud can also integrate with Facebook to promote your event through social media. It also has some event branding options for your registration page and event website, tracks registration analytics, and integrates with Zapier so you can connect with other platforms, such as Whova, that support Zapier integration.
Cons: While fairly comprehensive as event ticketing software, Ticketbud doesn’t offer much support for the rest of the event. If you just need registration software, it may be worth looking into, but you also may want to check to see if the other event tools you’re using already have registration features.
Registration Cost and Benefits At a Glance:
Usually, a registration fee depends on the ticket price. For example, Whova charges 2% of a ticket price plus $0.99. However, the maximum fee is $15 no matter how expensive your ticket is (many vendors don’t offer a price-cap benefit). And, if your ticket is $0, there will be no registration fee.
|Event Registration Software||Best Fit for Event Type||Registration Fee per Ticket||Example with $1,000 ticket||Additional Offers|
|Eventbrite||From small social events to large festivals||3.5% + $1.59||$36.59/ticket||Event listing|
|Whova||Business & academic conferences, expos, associations, community, and corporate events||2% + $0.99, capped at $15||$15/ticket
|Award-winning event app, check-in, name badge, website, promotion|
|Xing Events||Trade fairs, conventions, and seminars in German-speaking areas||3.9% + EUR 0.99||EUR 39.99||Access to prospective attendees in German-speaking areas|
|Brown Paper Tickets||Live performance with assigned seats||5.0% + $0.99||$50.99/ticket||Option to collect donations|
|Wild Apricot||Nonprofits & community gatherings||$290 monthly subscription for 5,000 members||Depending on the number of members and subscription type(*)||Membership management software|
|Constant Contact||Business conferences and association events||Monthly subscription starts at $45 + 5.4% + $0.80 per ticket||Depending on the number of contacts and subscription type(*)||Email Marketing|
|Splash||From business and community gatherings to small conferences||Yearly subscription starts at $9,500 + 3.0% + 2.5% + $1.00 per ticket||Depending on the number of attendees and subscription type(*)||Email Marketing|
|Ticketbud||Large festivals and events||2% + $0.99||$20.99/ticket||Promotion tools|
- (*): For most accurate pricing, please contact the vendors.
- Here we did not include a credit card processing fee, which may be charged by a 3rd-party credit card processor (e.g., Stripe) or a registration software company itself.
Free Live Demo of Event Registration Software
We hope our comparison helped you narrow down your choices and find the right fit for your event. Remember to prioritize your event’s needs, whether that’s cost, specific features you need for event registration, or time-saving tools like attendee check-in, name badge generation, and boosting attendees’ participation.
If you are organizing conferences, expos, or community/networking events, and you’re looking for an affordable yet trustful online event registration platform, click here to see Whova’s free live demo and see why so many distinguished events and conferences have loved Whova.