As an event planner, you may have noticed the steadily increasing online event registration fees. Moreover, many people are anticipating the next economic crisis is coming soon. It may trigger you to think about looking for a new registration system that’s affordable yet still flexible and easy to use.
So we are here to help you search for the best option for your event registration. Start by going through our checklist so you can understand what to look for. Then, check the pricing comparisons of the top 7 online event registration software options out there, so you can browse them side by side to find the best one for you. Save time (and money!) and find the perfect new event registration choice for your next event.
Here's a look at the top 7 event registration tools out there. We've broken down their registration fee per ticket, and what that amounts to on a $500 ticket. Plus, we've noted any additional features, and the main use for each software. After the in-depth look at each software option, check out the table summarizing the pricing comparison, the best-fit event types, and their additional offers. There, you can estimate your event's registration cost.
Registration fee for $500 ticket: $19.09
Eventbrite is an event registration system that’s used by a variety of industries, including entertainment, social events, classes, charity, and business. It’s very simple and easy to use. While Eventbrite is well known, some organizers think the fee is a bit high.
Pros: Eventbrite is commonly used across industries. It's a good choice for a social event, party or entertainment event.
Cons: This software may be good for registration but lacks attendee engagement functionalities. The fee has also been steadily increasing.
Registration fee for $500 ticket: $5
Whova event registration software has almost the lowest price (1.0% + $0.99) in the market but this doesn’t mean it has drawbacks in terms of quality. Whova received the People’s Choice Award from the ‘Oscars’ of the event industry (i.e., Event Technology Awards). It is popular in the US/Canada, Europe, Australia, Asia, and beyond.
Whova conference registration software can be so cost-effective because it is bundled with the Whova event app. The Whova app won the Best Event App award because of its multifaceted mobile brochure and the ability of boosting audience participation and attendee networking. It also includes event marketing and time-saving management tools like name badges, attendee check-in, event web pages, ticket verification, session capacity and attendance tracking, live poll, and more.
Pros: Whova has almost the lowest per-ticket price in the industry (capped at $5), so it is a great option for higher ticket prices. It also offers a suite of features that significantly boost attendee participation and interactions through the event app. Two birds, one stone (read more: save money on event registration tool & double audience participation).
Cons: If you expect fewer than 50 attendees, or if your event is a wedding or party, Whova may not be a good fit.
Registration fee for $500 ticket: EUR 20.49
This conference registration software is based in Munich and is more focused on German-speaking territories. For those areas, it also provides access to their network of business professionals for event promotion.
Pros: This event registration tool may be a good option especially for European events. It is a robust software for large enterprise-level conferences and trade fairs.
Cons: It offers an app for event check-in, but similar to other traditional brands, its strength may not be in offering modern mobile technology for audience engagement and attendee networking.
Registration fee for $500 ticket: $18.49
Brown Paper Tickets is a good choice for charity and fundraising events as it helps you collect donations with no service fee; if you need an online fundraising tool including an event ticketing feature, you can check out Classy too. Brown Paper Tickets offers free ticket shipping, should your event require that service. You can list your concerts, classes, festivals, parties, etc, in their event directory.
Pros: They work well with charity events, performances, and various non-profit / school events.
Cons: This software may not be a great choice for mid- or large-scale conferences, and some customers have complained that the reporting is not very robust.
Registration fee: It depends on the number of members and subscription types
This online event registration software is geared toward clubs, associations, and nonprofits, as it’s primarily a membership management tool. It includes easily customizable web templates and the ability to promote events to members. Because it is built for longer-term usage in managing a club’s members year round, it operates on a different pricing scale of $290/month for 5,000 contacts.
Pros: It may be affordable for a small community’s regular gatherings It has various pricing options for different types and sizes of organizations. It is integrated with Whova all-in-one attendee engagement and logistic management system, so you can easily sync your registrant information with Whova.
Cons: If you only have an annual event and do not need to manage membership, it may not be a good fit for you.
Registration fee for $500 ticket: $10
This ticketing and online event registration system is used for community events and classes, such as yoga, tours, food festivals, and concerts. It’s a streamlinedonline registration offering that provides day-of assistance, as well as markets your event.
Pros: This event registration software is simple to use and works well with relatively small events and performances.
Cons: It doesn’t offer the complex organizational tools of conference registration software, so it might not be a good fit for large, multi-day, multi-track conferences.
Registration fee: It depends on the number of contacts and subscription types
Constant Contact is an email marketing software. Users can add event content into an email, send event reminders, and track registration from the same platform. This is handy if email marketing is the backbone of your event marketing and management process. However, it can become a more expensive option if you don’t need to send many emails, or if you have a very large database of contacts.
Pros: Constant Contact easily integrates with other systems (e.g. Whova, Eventbrite) so you can build invitations and registration into your email marketing campaigns.
Cons: This is an unnecessary solution if you don’t intend to send many emails to your contacts, as you will still need to be an Eventbrite customer to use the registration feature.
Usually, a registration fee depends on the ticket price. For example, Whova charges 1% of a ticket price plus $0.99. However, the maximum fee is $5 no matter how expensive your ticket is (many vendors don’t offer a price-cap benefit). And, if your ticket is $0, there will be no registration fee.
|Event Registration Software||Best Fit for Event Type||Registration Fee per Ticket||Example with $500 ticket||Additional Offers|
|Eventbrite||From small social events to large festivals||3.5% + $1.59||$19.09/ticket||Event listing|
|Whova||Business & academic conferences, expos, associations & community events||1% + $0.99, capped at $5||$5/ticket
|Award-winning event app, check-in, name badge, website, promotion, etc|
|Xing Events||Trade fairs, conventions, and seminars in German-speaking areas||3.9% + EUR 0.99||EUR 20.49||Access to prospective attendees in German-speaking areas|
|Brown Paper Tickets||Live performance with assigned seats||3.5% + $0.99||$18.49/ticket||Option to collect donations|
|Wild Apricot||Nonprofits & community gatherings||$290 monthly subscription for 5,000 members||Depending on the number of members and subscription type(*)||Membership management software|
|Ticketleap||Performance, city tours, and festivals||2% + $1, capped at $10||$10/ticket||“Selfie Ticket” feature|
|Constant Contact||Business conferences and association events||Monthly subscription starts at $45, plus 3.5% + $1.59 per ticket||Depending on the number of contacts and subscription type(*)||Email Marketing|
We hope our comparison helped you narrow down your choices and find the right fit for your event. First, prioritize your needs, which may include cost, specific features you need, and extra tools that can save you time in managing event management tasks such as attendee check-in, name badge generation, and boosting attendees’ participation.
If you are organizing conferences, expos or community/networking events, and you are looking for an affordable yet trustful online event registration software, click here to see a free live demo and see why so many distinguished events and conferences have loved Whova.